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Welcome Assistant / Driver – Tripoli

The ICRC Delegation in Libya has a vacancy for:

Welcome Assistant / Driver

The position will be based in Tripoli Sub Delegation

Purpose:

Welcome Assistant coordinates the activities of the Protocol & Welcome department, liaising all protocol and travel arrangements including pick-up/drop-off of ICRC delegates, visas, and permits, official registration.

Functional responsibilities – 49%

• Welcomes the delegates from/to the airport and picks them up to the delegation or the residence assigned to them according to the plan received by the Welcome Department.
• Proceeds check-in/out, luggage collection, and all airport formalities for delegates travelers.
• Drives light vehicles/minibusses to transport delegates in strict adherence to internal security rules and national traffic laws.
• Constantly monitors security conditions on the road.
• Immediately reports accidents, defects, and/or missing equipment to management.
• Checks their assigned vehicle(s)’ equipment, general functioning, and body condition and ensures that it is kept fueled and clean inside and out.

Administrative – 51%

• Liaise with relevant authorities (ministries, embassies, consulates, etc.) regarding visas, permits, registration, certificates, etc.
• Establishes and maintains a network of interlocutors at the Airport (authorities, airlines, etc.) to facilitate the travel of delegates and their luggage.
• Keep follow up on travel plans, communicates with relevant departments, and recommend modifications when required (when flights are delayed or canceled).
• Knows and applies ICRC rules and procedures related to movements of delegates (luggage allowance, ticketing, etc.).
• Facilitates (OK to board), if applicable.

Education and experience required:

• Bachelor’s degree in business administration, public relations, or similar field.
• 2 year’s professional experience in a similar function.
• Very good command of written and spoken English.
• Very good Computer skills (Office package: Excel, Word, etc.) & strong networking capabilities.
• Excellent communication, data management, and organizational skills.
• Knowledge of Government regulations and authorities responsible for issues related to expatriates in-country.
• Driving license, A-1/B held for at least five years.
• Must be able to travel inside and outside Libya.
• Capacity to apply ICRC rules and procedures.
• The capacity of treating information confidentially.
• Service-oriented with a strong sense of setting priorities and flexibility.

ICRC is a humanitarian organization, which works to protect and assist victims of armed conflicts. The position within the institution requires to convey/carry a certain image of the ICRC, ICRC expects its employees to behave in an appropriate manner at all times and in all places. All members of staff should ensure their attitudes correspond to ICRC principles both during and after working hours.

We offer a rewarding and enriching work opportunity in a humanitarian and international environment with initial training and on-boarding

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Interested candidates with the required background and experience are invited to submit their CVs in English with 2 references to tri_recruitment@icrc.org 

before 30^th Apr 2022, with the title in the email subject

“Welcome Assistant in Tripoli”

CVs not accompanied by a motivation letter and not mentioning the position in the subject line, will not be considered.

Please note that only short-listed candidates will be contacted for tests and interviews.