Supply Chain Officer (Fleet, Warehousing, Procurement) – Libyanjobs

Job Overview

Overall purpose of the role:

The aim of the position is to offer support to the Supply Chain Manager in managing and delivering an efficient and effective logistics services including procurement, fleet management and compound management in Tripoli. This focuses to ensure DRC’s standard policies and best practice is adhered to.Your main duties and responsibilities will be:

Responsibilities:

Overall Objectives (scope)

Help ensure that DRC’s Fleet, Warehousing and Procurement policies, systems and guidelines are implemented, used and adhered to.
Provide logistics support to the program staff as required.
Travel within Tripoli when requested
Maintain safety of property

Fleet Management:

Arrange the vehicles movements for national and international staff in Tripoli and around based on DRC safety procedures and roles.
Ensures the safe operation of the fleet through daily check of vehicles, regularly check for the generator.
Ensure that all DRC/DDG Tripoli vehicles, generators are regularly serviced.
Ensure proper recording with regular follow up on fleet management (e.g. log books, fuel consumption, fuel monitoring reports…etc.) according to DRC’s Logistics guide line.
Ensure that DRC/DDG Tripoli vehicles are equipped with all the safety equipment (e.g. fire extinguisher, first aid kit …etc.)
Responsible for monitoring drivers working hours and shifts of duties
Liaise with Senior Logistics Officer on any issues with regards to the vehicles and generators.
Follow up the proper recording on fleet management (e.g. log books, fuel consumption, fuel monitoring reports…etc.) according to DRC’s Logistics guide line, in a regularly bases.

Assets /warehousing:

Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities, with projects teams coordination
Tagging all new procured assets and make sure they are listed in the asset inventory list (assets database) at the time of procurement.
Organize and rearrange the goods/equipment in the warehouse and the office stores.
Produce stock movement reports according to DRC reporting policy and formats.
Maintain and update the inventory list (assets database).
Ensure proper recording with regular follow up on warehousing management (e.g. Bin cards, Stock Cards, Goods Issued Voucher, Warehouse Register Book -etc.) according to DRC’s Logistics guideline.

Procurement:

Focal point for the worldwide shipments arrivals at Tripoli (airport-port), overseeing local customs clearance of imports, until delivery of the goods and the official handover of items against signature of receipt.
Update and follow up orders database (procurement table) for Tripoli office according the DRC procurement policy.
Update and follow up the supplier database for Tripoli office and market analysis.
Support the senior logistic officer of collecting quotations, and submitted the procurement documents to the suppliers.
Ensure that DRC procurement procedures and processes are followed in the DRC Tripoli office including filing and archives are in use and maintained according to the DRC and project-specific regulations.

Premises Management:

Together with the Supply Chain Manager, oversee the furnishing of office and Guest house
Work closely with Senior Logistics Officer in supervision of maintenance and repairs of DRC compound
Organize the installation of equipment i.e. generators, AC, etc.
Ensure DRC compound is always clean and tidy.

Other tasks:

Translate relevant documents as requested.
Other duties as requested by Supply Chain Manager.
Deputies for the above, when required.
IT support when required.

About you

To be successful in this role we expect you to a) Strong communication skills, with good written and spoken English

b) Confident and proficient in the use of MS Office (particularly Excel and Word)

c) Experience of establishing strong working relationships with colleagues from different functions and

cultures

d) Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in

a fast paced environment with tight deadline

e) least 1 year experience in a similar position in Libya.. Moreover, we also expect the following:

Education:

University Degree and an open attitude for learning and take on board new skills within the field of logistic and working under the values of an international NGO

Languages: (indicate fluency level)

Strong communication skills, with good written and spoken English and Arabic

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Type of Contract: national

Contract length: 6 months

Level: H