Supply Chain Assistant (Facilities Management) – Libyanjobs

Job Overview

Supply Chain Assistant (Facilities Management)

Tripoli, Libya

Job Description

Context

Under the direct daily administrative supervision of the Supply Chain Officer in Libya Tripoli and direct operational supervision of the Supply Chain officer in Libya, the Supply Chain Assistant (Facilities Management) will provide administrative, procurement and logistics support in the Migrant Response Center in Tripoli.

Responsibilities

Monitor office premises to identify needs for repairs (including electrical network and light fixtures, water and sewage system, furniture, wall painting, carpentry, garden, and A/C system). Coordinate with supervisor to address necessary improvements and upgrades, and work with the third party service provider(s) to verify that the Migrant response Center space maintenance requirements are completed in a timely manner.
Coordinate with the third party service provider(s) to verify that catering is provided in a timely manner and to handle all related matters, in addition to coordinating in-house catering for meetings in the Migrant Response Center especially the ones related to COM and DCOM and Program.
Coordinate with outsourced cleaners on all cleaning-related activities and report any issues to the third party service provider(s) and Supply Chain Officer.
Review vendor invoices, prepare payment requests and coordinate with the Finance Unit the timely payment to suppliers/service providers.
Maintain stock of office consumables and keep updated records. Coordinate with the supervisor for the timely replenishment of the stock.
Verify that the office generators are operational, receive scheduled maintenance and are regularly refueled with needed supplies.
When required, assist the staff with the movement of office equipment and furniture, and re-arrangement of office spaces and raise all purchase requests related to Migrant Response Center.
Verify the drinking water supply of designated office and accommodation locations. Establish a stock of drinking water that is replenished in a timely manner.
Monitor invoices and monthly payments of the premises (third party maintenance services, catering, rent, electricity, gas and water, etc.)
Coordinate with the Asset Focal Point for any asset movement and assignment and ensure all assets are properly tagged and assist with asset verification process
Perform other duties as may be assigned.

Qualifications

Education

Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or
High school diploma/certificate with four years of relevant professional experience
Certification in Procurement, Logistics or Supply Chain Management is an advantage
Certificate of good conduct from the police (required if selected)

Experience

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Enterprise Resource Planning (ERP) software (SAP and/or Oracle) is a distinct advantage;
Experience in procurement and logistics and working with vendors and service providers;
Experience with asset management process;
Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
Experience working in an international organisation an advantage.
Attention to detail, ability to organize paperwork in a methodical way with ability to prepare clear and concise report;
Discreet, details and clients-oriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

Excellent communication, interpersonal and intercultural skills with ability to work well and harmoniously with colleagues in a multicultural environment
Flexible working modalities and ability to meet deadlines and work under pressure
Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities; and
Personal commitment, efficiency, flexibility, drive for results.
Skills and knowledge in Conducting local/international procurement, clearing & forwarding, Government laws and regulations, insurance and inventory/stock/supplies and management an added advantage.

Languages

Fluency in English (oral and written).

Working knowledge of local language is an advantage. Knowledge of other languages is desirable.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. ebSXElZ B2xHmZ
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Job Info