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STORE KEEPER – Benghazi

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General information

PUI Libya mission started implementing operations in East of Libya (Benghazi area) in 2017 and developed an emergency health response that provides primary health care services to the most vulnerable population. PUI’s intervention focuses on health care through the deployment of Mobile Health Teams (MHT) delivering direct services to internal displaced populations and their host communities, migrants, refugees and asylum seekers. PUI Health intervention consists of general practitioners consultations, adequate treatment provision, sexual and reproductive health services, integrated management of Childhood Illness, psychosocial support interventions. Furthermore, PUI is reinforcing sensitization, communication and prevention on health and hygiene related topics within the communities. In 2019, PUI Benghazi office is starting a new project called Evidence Based NCD care, a model for PHC in Libya with the objective to enhance access to Non Communicable Disease health services in the PHC level in the target area. The project includes 2 health facilities and 2,000 patients will benefit from the services.

Job description

–  Participate in the supply of drugs and medical equipment for Central Pharmacy in collaboration with the pharmacist

–  Ensure the management of the stock, under the supervision of the pharmacist, respecting Première Urgence Internationale’s and international standards for quality of the stock management and storage (environment, organization, and follow up, documentation) in close collaboration with the Logistic team.

–  Participate in the supply of drugs and medical equipment to health facilities, mobile health teams and any other project of PUI in the country in a timely manner.

–  Ensure relevant communication and relationship with the Food and Drugs administration when asked

–  Contributes to reporting on data follow up

·         Participate in the calculation of quantities to order with the pharmacist/

·         Ensure the reception and quality control of drugs received. Inform the pharmacist/medical coordinator in case of non-compliance.

·          Use the proper documentation (supplier packing lists and way bills) to track receptions in compliance with PUI pharmacy management guidelines.

·         Store the products received in accordance with international standards, in collaboration with the pharmacist and the logistical team.

·         Use the appropriate management documents (inventory records, stock cards, Sagastock or pharmacy spreadsheet etc.) according to Première Urgence Internationale’s pharmacy management procedures

·         Ensure the respect of FEFO principle for storage and distribution of drugs

·         Ensure the property of the stock by cleaning regularly and remove dust from the shelves. Report any presence of pests

·         After each inventory for items expiring in the 6 coming months, the remaining stock is analysed according to the AMC and measures are proposed to avoid waste

·         Conduct and document an appropriate monthly physical inventory. In case of discrepancy between the theoretical stock and the inventory, do a proper follow up with the pharmacist on the results of the count and further possible errors.

·         Ensure a proper storage (especially the conditions of temperature, humidity, light and safety), order (classification, labelling) , security (key access) according to the procedures of PUI

·         Be able to provide at any given time reliable data of any stock (quantity, value)

·         Ensure that expired or damaged items are timely (not in the available stock) put in quarantine

·         Secure Expired items in a Quarantine zone and make sure they are properly labelled and protected

·         Make a backup, minimum monthly, of all computer data

·         Prepare the orders / stock transfers for the bases medical teams or supported health structures; establish and share a distribution schedule after validation of the mission pharmacist

·         Check the quantities distributed according to the order sheets

·         Prepare donations / loans / exchanges under validation of the pharmacist

·         Manage returns and quarantine back from supported health structures

• Calculate in advance the needs for supported projects and write reports after validation of the pharmacist
• Plan in advance for samples for FDA and the documentations to be handed over in order to get the technical clearance
• Ensure a proper pharmaceutical goods management (storage, inventory, distribution) of health department  material
• Ensure donation of expiring items to MoH, supported health facilities, and other actors in the area respecting PUI guidelines and ensuring that the products can be consumed without generating overstock for the donation’s recipient
• Organise the destruction of quarantined items in accordance with MoH regulations

• Contribute to the monthly activity report and submit it to the pharmacist
• Ensure a proper classification of documents and archives (all stock IN / stock OUT / Inventory sheets / discrepancy reports, etc.)
• Participate in the update of the annual Première Urgence Internationale’s pharmacy activity planning

• Report to the pharmacist /Field Coordinator any problem in the pharmacy especially the gap/loss/robbery/damage of drugs or any patient and organisational issue

-Rigorous

-integrity, motivation

-Professionalism

-Strong organizational skills

-Ability to work in a team

-Flexibility

–      English

–       Arabic

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–      Pack Office

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Sagastock, Easy Stock software

–      Responsiveness

–      Well organized

–       Team spirit

–      Ability to take initiative to deal with difficulties encountered in daily work and suggest improvement

–       Autonomy, neutrality

–      Conflict resolution and diplomacy experience

–      Good communication and diplomacy skills to manage relationship in potentially tense situations