1297 views29 applications

Senior Program Assistant IBM

Open to Internal and External Candidates

Position Title : Senior Program Assistant IBM (1 vacancy)
Duty Station : Tripoli, Libya
Classification : General Service Staff, G6
Type of Appointment : Special Short Term, 6 Months with possibility of extension
Estimated Start :  As soon as possible
Reference Code : SVN.LY10.2021.09

Closing Date : April 25, 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the
leading UN agency in the field of migration, works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and advice to
governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal
candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Programme Manager IBM in coordination with the Programme Officer IBM , the Sr. Programme Assistant IBM will support the plan,  monitor, implementation and follow-up of  IBM Programme activities in coordination with relevant government partners  as well as relevant units within IOM.

Core Functions / Responsibilities:

1. Assist the Programme Manager in the follow up, management and general coordination of all Programme Activities;
2. Coordinate the organization of trainings, internships, on-the-job-mentoring, workshops and roundtables as related to the project;
3. Draft reports, questionnaires, surveys, profiles, application, feedback and interviewing forms related to the IBM Programme;
4. Support the liaison with Governmental counterparts for activities related to the IBM Programme;
5. Provide information on the Programme as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the Programme deliverables;
6. Support the monitoring and evaluation of the implementation of different Programme activities and update the team workplan accordingly;
7. Coordinate with other IOM staff members on administration, financial, logistics and operational matters in support of Programme activities;
8. Support recruitment process of third party service providers and liaise accordingly with the Procurement Unit of the Mission;
9. Supervise field staff and third-party field staff;
10. Draft and translate correspondence and other materials from Arabic into English, and vice-versa and assist with interpretation;
11. Coordinate with partners the implementation of the capacity building activities for staff, beneficiaries, community structures members and government institutions staff related to the IBM Programme;
12. Contribute in the collection of successful stories of the beneficiaries and share with PI unit.
13. Perform such other related duties as may be assigned inclusive of duty travels.
14. Perform such other related duties as may be assigned inclusive of duty travels.

Required Qualifications and Experience

Education

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in in Social Sciences, Administration, Political Sciences or related field with four years of relevant professional experience.

Experience

• Previous experience working in a position of a similar capacity with international organization;
• Experience in liaising with government and diplomatic authorities;
• Knowledge of Border Management issues and previous experience in working in IBM field is required;

Skills

• Excellent writing and communication and skills in Arabic and English;
• Ability to draft clearly and concisely;
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and respect for diversity and gender equality;
• Ability to work under pressure;
• Teamwork oriented but with a capacity to work independently;
• High level of computer literacy.

Languages

Fluency in English and Arabic is required

Required Competencies

Values: all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their updated CV with a cover letter to hrdlibya@iom.int,  by 25 April 2021 at the latest, mentioning the job title in the subject line along with this special vacancy notice code SVN.LY10.2021.09

Emails without such indication will not be considered.

Only shortlisted candidates will be contacted.

Posting period:

From 18.04.2021 To 25.04.2021