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Senior Human Resources Assistant

Senior Human Resources Assistant will function under direct supervision of the Human Resources Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Functional Statement:

Duties:

–Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.

–Process local staff members’ contracts, entitlements and benefits in accordance with Staff

Rules and established HR procedures.

–Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.

–Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

–Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations

–Assist with shipment of their personal effects in coordination with the logistics section.

–Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security

evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.

–Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.

–Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

–Initiate routine correspondence on HR matters for the authorizing officer’s approval.

–Perform other related duties as required.

Essential Minimum Qualifications and Experience:

–2 years relevant experience with High School Diploma; or 1-year relevant work experience with Bachelor or equivalent or higher in Human Resources Management or any other related field.

–Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

–Fluency in English and Arabic and any other relevant UN language will be an added asset;

Desirable Qualifications and Experience:

–Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP.

Functional Skills:

–IT-Computer Literacy;

–PG-Resource Planning; eg. FOCUS, Global Focus Insight;

–FI-PeopleSoft Financial Management;

–HR-PeopleSoft Human Capital Management;

–UN-UN/UNHCR Administrative Rules, Regulations and Procedures;

–IT-Enterprise Resource Planning (ERP);

–EX-Field experience with UNHCR and/or with other humanitarian organizations;

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies:

–Accountability

–Communication

–Organizational Awareness

–Teamwork & Collaboration

–Commitment to Continuous Learning

–Client & Result Orientation

Cross-Functional Competencies

–Planning and Organizing

–Technological Awareness

Please click on the link below to apply:

https://www.unhcr.org/ly-jobs/entry/7573/