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Reporting Officer (Displacement Tracking Matrix)

Position Title: Reporting Officer (Displacement Tracking Matrix)

Duty Station: IOM Libya in Tunis, Tunisia

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 07 April 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Coordinator (Data Management), managing the Displacement Tracking Matrix (DTM) and Research Unit for IOM Libya CO, the successful candidate will be responsible for meeting all reporting obligations arising under the DTM and Research projects, as well as tasked to assist project implementation through conducting relevant research and review of secondary data, and recommending the commissioning of additional research projects to fill existing information gaps. The Reporting Officer (DTM) will be tasked to contribute to the strengthening of reporting mechanisms of the DTM projects in coordination with Libya CO’s relevant programmes and other humanitarian partners.

Core Functions / Responsibilities:

1. Supervise and coordinate the DTM reporting, ensuring that the Unit delivers all Internally Displaced Persons (IDP) and Migrant reports and publications within the set deadlines.
2. Monitor the production and reporting of DTM’s core products relating to its Migrant & IDP information packages, Emergency Tracking, Detention Center Profiles, Flash reports and other reporting products.
3. Utilize Publisher, lnDesign, Excel or equivalent software to contribute to the development of DTM public reports, which include data analysis, coherent report structure and appropriate contextualization.
4. Ensure the harmonization of DTM data and reports with other DTM information products(interactive tools, website, social media presence, media outreach, maps, etc.).
5. Support the Programme Coordinator (Data Management) in the development of new initiatives including the drafting of new assessment forms, new data collection activities or new reporting initiatives.
6. Support with the Unit’s internal reporting and partner reporting on, for example, ad-information requests and humanitarian bulletins.
7. Identify knowledge gaps and recommend opportunities for the expansion of DTM data collection and research activities.
8. Effectively liaise with relevant external actors to strengthen and expand DTM’s analytical capabilities, and encourage and facilitate linkages between DTM data and broader IOM policy-oriented research.
9. Provide appropriate training for the data collection team on issues related to DTM, including definitions, numbers, trends, impact on receiving populations, human rights concerns, and basic humanitarian needs.
10. Work closely with IOM Public Information Unit to ensure DTM has a strong social media presence and is well integrated into Libya CO’s broader visibility and outreach outputs.
11. Support the Programme Coordinator (Data Management) in project development activities as required, including but not limited to drafting project interim and final reports and providing inputs for the development of project proposals.
12. Support and represent the role and functions of the DTM programme within inter-agency Working Group activities.
13. Facilitate the integration of gender perspectives and attention to specific women/girl’s and children’s rights issues (vulnerable groups) within all DTM activities.
14. Support other aspects of programme implementation or administration, as required. Track progress and follow up on deadlines.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer or Data Sciences, Statistics, Engineering, Business Administration, International Relations, Political Science, Communications, Demography, Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience working in international organizations and the humanitarian community;

• Experience in project implementation;

• Experience in data collection, research, and report writing;

• Experience writing technical requirements documents, translating/planning specifications to technical briefs for data capture/analysis, and compiling diverse datasets;

• Experience in the development and implementation of population databases is a distinct advantage;

• Experience in relevant issues such as migration, displacement, and humanitarian assistance is an asset;

• Experience in using of lnDesign, Word and Publisher are considered an advantage; and,

• Experience of data analysis software such as Excel is an advantage.

Skills

• Ability to work effectively in high-pressure, rapidly changing environments;

• Capacity to coordinate actions with emergency response actors and making use of coordination structures;

• Capacity to support adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;

• Capacity to establish and maintain effective relationships with implementing partners;

• Capacity to Make accurate decisions rapidly based on available information;

• Strong computer background, including experience with relational databases, Microsoft applications, spreadsheets, and word processing;

• Proven ability to work in a team;

• Knowledge of data analysis and reporting software is a must while advanced statistical analysis skills are an advantage; and,

• Demonstrated ability to meet deadlines and to write clearly and accurately.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

The position is based in Tunis with possible travel duties and relocation to Libya if and when the situation is conducive.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.