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PURCHASING CLERK

PURCHASING CLERK

Position in the Organization

Reports to (Hierarchical): Supply Activity Officer
Reports to (Functional): Supply Activity Officer
Job Family: Logistics and Supply
Supervises (Function):

Main Purpose

Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods

Accountabilities

• Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
• Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the “item-supplier” data: price, address, items available….
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper and supply activity supervisor

MSF Section/Context Specific Accountabilities

Can be requested to drive when needed
_____________

Requirements

Education Essential, secondary education; commerce related studies desirable
Experience At least two years in supply chain related jobs
Experience in an INGO is an asset
Languages Arabic and English (basic level minimum)
Driving license Grade 1 or 2 (to specify)

Competencies
• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management. L2

APPLICATION PROCESS

Please send your application and updated CV and copies of your diploma and work certificates by e-mail with the subject: “PURCHASING CLERK” to following address:

msff-misrata-recruitment@paris.msf.org.

Note:

Only short listed candidates will be contacted for technical test/ interview.

Position will be open until 29th December 2020