Procurement Assistant – Libyanjobs – موقع التوظيف الليبي

Job Overview

More Information

Address Libya, Tripoli

Job Description

The incumbent will perform the following duties: 1. Identify the proper procurement method and potential suppliers. 2. Issue offer solicitations, communicate and negotiate with suppliers when needed. 3. Evaluate and analyze the received offers and recommend the awarded suppliers. 4. Ensure that the prices are reasonable and that the technical/admin clearances are obtained. 5. Prepare the adjudication reports with recommendations for review and approval. 6. Create and process requisitions for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. 7. Initiate purchase order amendments when required, provide justification and upload supporting documents in ECM. 8. Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds. 9. Prepare requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor. 10. Provide technical units and country office with the estimate cost of needed supplies/services to estimate their budgets 11. Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented. 12. Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by WHO Tripoli office. 13. Generate procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions. 14. Logistical arrangements for transporting and entering goods into Tripoli. 15. Act as a backup for customs clearance and logistical arrangements for importing goods. 16. Support the logistic work arrangements and organization of conferences, seminars, meetings and other events implemented.

Job Requirements

Education Qualifications* Essential

Completion of secondary education, supplemented by training in procurement/logistics

Desirable

University degree in business administration, social sciences,pharmacy, procurement or a related field is an asset

Experience

* Essential

At least eight years of relevant working experience in procurement.

Desirable

Relevant experience in the UN system
Competencies: GenericDescribe the core, management competencies required – See WHO competency model – list in order of priority, commencing with the most important ones.
*1. Teamwork

*2. Respecting and promoting individual and cultural differences

*3. Communication
1. Producing results
2. Moving forward in a changing environment
Functional Knowledge and Skills
* Describe the essential knowledge and the skills specific to the position

1) Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure. 2) Proven knowledge of procurement regulations and procedures 3) Proven problem solving and analytical capacity and strong attention to detail. 4) Demonstrated ability to document and communicate, in both verbal and written form, to various levels in the organization including senior management 5) Demonstrated negotiation skills 6) Very good organizational skills, ability to meet deadlines
Use of Language SkillsLanguages
English Read: Intermediate knowledge [Yes] Required [] Desirable
Write: Intermediate knowledge
Speak: Intermediate knowledge