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Operations officer

Job Description

• Acting as second-in-command to the manager, and taking care of all duties in their absence.
• Assisting the Manager with operational and security issues.
• Scheduling meetings and team-building sessions as required.
• Promptly answering the questions of staff supervisors and other requesters.
• Providing excellent service to the projects and maintaining relationships with vendors.
• Preparing and filing forms and other documents.
• Taking inventory, property report, and ordering office supplies as needed.
• Updating logs and order forms.
• Analysing all operations and forwarding suggestions for improvement to the Manager.
• Support in arranging accommodation at hotels for expatriate and local staff.
• Support in Handling purchases (supplies, stationaries, equipment, works, etc.) for the office and the warehouse and following up the delivery.
• Assist with planning for purchasing equipment, services, and supplies.
• Support Seeking for reliable vendors to provide quality goods at a good price.
• Ensure compliance with procurement procedures in all goods and services acquisition processes
• Tracking procurement status, and reporting regularly to the Procurement manager.
• Support in maintaining and updating a list of suppliers and their qualifications, delivery times, and potential future development Support Finalize purchase details of orders and deliveries
• Support in examining and testing existing contracts, propose new conditions, when necessary.
• Creates and maintains procurement records, including electronic records in Cesvi’s achieving system, ensuring accuracy and integrity of data through regular report generation, review, and update of data.
• Ensuring that invoices received reconcile to purchase orders and created and matching
Receipts to purchase orders.
• Support in Lease or purchase policy evaluation and recommendation.
• Assist with security field operation in general including fleet management

Benefits

• Social Security
• Health Insurance

Job Requirements

1. Bachelor degree in social science
2. 1 year experience
3. fluent in English (spoken and written)

How To Apply

Please Submit your CV to tripoli_recruitment@cesvioverseas.org

Note: email subject must include position title.