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Logistics Officer (Asset Controller) – Tripoli

Position Title: Logistics Officer (Asset Controller).

Position Reports to Logistics Coordinator.

Field Site: Tripoli.

Date Needed: 15th, April 2021.

Job Summary:

The Logistics Officer will be responsible in dealing with all procurement in Tripoli and Western area. He is also responsible to maintain and continuously monitor the existing procurement system, liaison with Finance, propose and implement strategic adjustments increasing the effectiveness and accuracy of all procurement procedures.

Main Tasks:

• Reads and has a clear understanding of the IMC Asset Management Manual and all procedures;
  
• The Asset Controller ensures that procedures outlined in the IMC Asset Management Manual will be implemented in IMC Offices.
  
• Responsible for logging all new IMC assets in IMC Libya in the asset register and ensuring the appropriate coding and tags are placed on each item. Regularly updates asset register with changes and new acquisitions.
  
• Responsible for coordinating with the procurement and finance office in identifying all details of assets such as buying price, ledger reference, PR, PO and GRN number etc. The asset register should be accurate and complete.
  
• Responsible to maintain the stock of IMC assets that are not checked out and in use;
  
• Responsible for checking in/out IMC owned equipment to authorized staff using the standard IMC procedures and forms outlined in the Asset Management Manual.
  
• Responsible for the timely preparation of documentation of any movement of assets in IMC formats.
  
• Schedules and conducts physical count of assets on different locations, projects and sites.
  
• Provides a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the locations and status of assets that have moved between offices.
  
• Update the electronic database monthly and provide an electronic copy to supervis or and Logistics Manager; A hard copy is printed, signed and filed in the assets folder.
  
• Advises colleagues on guidelines of IMC asset and equipment use guidelines.
  
• Ensure all lost, damage, sold, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary, supplement documentation is completed.
  
• Advise supervisor on any broken, damaged or destroyed equipment.
  
• Ensures that all movement of items should go through the Asset Controller, on “GRNs or an Asset Movement Form”.
• Assist the Logistics Manager on updating the master, as requested.
  
• Updates inventory records on all the receipts / issues of inventory items from IMC warehouse.
  
• Assists and coordinate project staff on inventory issues. Assist in providing end of project reports on inventory and equipment lists, locations and status.
  
• Maintain inventories of all IMC premises (non-expendable properties) conduct regular checks (quarterly).
  
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission.

Qualifications and Skills:

• Bachelor’s degree in relevant field – ICT, supply chain, engineering, finance …etc..
  
• Minimum 2 years of experience in humanitarian environment.
  
• Good organizational and problem-solving skills.
  
• Good interpersonal skills.
  
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Good use of MS Pack.
• Good Arabic and English skills.

Other Comments:

• Prevention of Sexual Exploitation and Abuse.
  
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
  
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Email your CV to libya-recruitment@internationalmedicalcorps.org indicating in the subject the position before submitting it. Please name your CV as following: CV_your full name.