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HR Officer

HR Officer Libya Tripoli (Nationals Only) 

Job Identification 885

Job Category Human Resources

Locations Tripoli

Posting Date 08/02/2021, 05:07 PM

Apply Before 08/16/2021, 05:07 PM

Degree Level Bachelor’s Degree

Job Schedule Full time

Job Description

Role and Responsibilities

The following is a brief description of the role. The purpose of the HR/ Admin Officer position is to provide general administration and HR support to ensure the smooth functioning of the NRC Libya, and HR team in accordance with NRC’s HR, Admin, Finance and Logistics policies and procedures and relevant donor guidelines. The HR/Admin Officer is the first person whom NRC employees will approach for getting their Administration and HR issues resolved. S/he will liaise closely with logistics, Finance and all departments.

Generic responsibilities :

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function
6. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC

Specific responsibilities

• General office administration management and implementing office policies SOP.
• Ensure proper maintenance of office equipment and stationary, scheduling repairs through logistics department whenever necessary.
• Supervise cleaning staff and prepare their schedule.
• Provide assistance with local procurement, in accordance with NRC procurement procedures and thresholds,
• Develop and maintain an accurate database of Admin documents and HR related documents including national staff information (soft copies)Any other general administrative as directed by line management.
• Follow up on all related personnel management, staff database, access control, timesheets and

attendance, leave balances, performance management, and documentation to ensure compliance of filing using hard copy personnel files and e-filing.

Follow up on the required and mandatory trainings for all staff.

• Prepare contracts for new staff and Daily worker and track on contracts extension.
• Assist in training of NRC staff when needed
• Use HRMS to update staff database and recruitment
• Attend all meetings assigned by line manager and prepare periodic HR reports.
• Provide support and Coordinate national staff recruitment and inductions.
• Ensure adherence to national labor law in all HR processes and procedures.
• Carry out and follow up on the implementation of the exit procedure for all national staff including clearance, discharge process, final settlement, etc.; and follow up on the exit interview completion with the HR Coordination
• Fulfill any other HR related tasks that may be assigned by the line manager.

Competencies

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Minimum of 2 year of Experience from working in a humanitarian/recovery context or equivalent;
• Previous experience from working in complex and volatile contexts;
• Documented results related to the position’s responsibilities;
• English/ Arabic Languages, both written and verbal;

Context/ Specific skills, knowledge and experience:

• Minimum of 2 years of HR relevant experience
• Basic computer skills in Microsoft office (MS Excel, Word, and outlook)
• Good Communication and interpersonal skills
• Strong organisational and team work skills
• Highly approachable, trustworthy and confidential
• Good diplomacy and negotiation skills
• Good cultural awareness and sensitivity
• Ability to work in advanced English (written/spoken)
• Tracking information (leases, visas etc.)
• Knowledge about own leadership skills/ profile;

Contract Period: Until 30-Jun-2021 (with possibility of extension subject to performance and availability of funds)

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty Station: Tripoli & Benghazi, Libya

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment.

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