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Finance Assistant

Job Description

As a Finance Assistant at Petecs, an oil services company, you will support the finance team in managing day-to-day financial operations, ensuring accuracy in record-keeping and assisting in budget monitoring. This role demands strong attention to detail, organizational skills, and the ability to handle confidential information within the energy industry context.

Key Responsibilities

1. Financial Data Management
   • Record financial transactions in the company’s accounting system, ensuring accuracy and consistency.
   • Maintain organized records of transactions, account balances, and other financial data.
2. Accounts Payable & Receivable
   • Process supplier invoices, match them with purchase orders, and manage payments while adhering to Petecs’ supplier agreements, including those with Sixt for car rentals and Bernici Hotels.
   • Prepare and send customer invoices, track payments, and follow up on outstanding balances.
3. Expense Management
   • Review and process employee expense claims, including travel and petty cash expenses for field trips (up to 1,500 LYD), ensuring compliance with Petecs policies.
   • Assist in preparing monthly and quarterly expense reports, flagging any variances for review.
4. Budget and Reporting Support
   • Aid in the preparation of monthly, quarterly, and annual financial reports.
   • Assist in monitoring departmental budgets, particularly the accommodation budget of 2,000 LYD, and provide support in variance analysis.
   • Support the preparation of year-end reports and documentation for performance-based bonus allocations.
5. Auditing & Compliance
   • Help prepare documentation for internal and external audits.
   • Ensure adherence to financial policies, regulatory standards, and internal controls.
   • Maintain the confidentiality of all financial information.
6. Administrative Support
   • Maintain an organized filing system for financial documents, ensuring easy access and secure storage.
   • Support other finance team members with general administrative tasks and ad hoc reporting needs.

Qualifications

• Education: Bachelor’s degree in Finance, Accounting, Business, or a related field.
• Experience: Previous experience as a finance or accounting assistant, preferably within the energy or services industry.
• Skills: Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Excel; strong analytical and organizational skills; attention to detail.
• Attributes: Discretion with confidential data, ability to work in a team, and commitment to accuracy.

How To Apply

You can leave your contact information to receive hard copy application or any detailed guide for application through email Hr@petecs.com