Finance & Administration Assistant – Libyanjobs – موقع التوظيف الليبي

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Address Benghazi-Libya

Preliminary Job Information
Job Title	Finance & Administration Assistant
Country and Base	Benghazi, Libya
Reports to	Finance & Administration Officer (FAO)
Line Manager	Finance & Administration Officer (FAO)
Type of Contract	Fixed term : 3 months renewable
Expected Date Of Arrival	14/02/2021
Announcing Date	20/01/2021
Closing Date	03/02/2021 – 11.59 pm
Application submission information	Interested candidates should submit their applications by EMAIL ONLY with the subject: BGZ FA ASSISTANT + your FULL NAME to lby.bgz.recruitment@premiere-urgence.org with letter of motivation, resume, diplomas and any relevant certificates (work, training, authorisation from Libyan ministries to work for another employer..), contact (phone/email)

General Information

The organisation

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

PUI is launching a health intervention in Benghazi which aims to improve access to quality healthcare for populations affected by the ongoing conflict in Benghazi and its surroundings.

Job Description

Overall objective

Under the supervision of Finance and Administration Officer, he/she is responsible of a high standard HR, finance, administrative management and secretariat to the Benghazi Base to ensure that PUI activities are running in an effective and efficient manner in compliance with PUI and donors’ procedures.

Tasks and Responsibilities

* Finance Management

* Human Resource Administrative management

* Support administration management

Specific Goals and Related Activities

Finance management:

· Responsible of Benghazi cashbox and cash payments

· Fill Cashbook and Accountancy tools monthly under the supervision of FAO

· Ensure a proper financial and procurement compliance in respect of the local regulations

· Ensure the payment of Taxes, Solidarity and Social Security after validation of FAO to the local administration departments

· Ensure quality accounting vouchers and proper archiving system at field level

· Ensure the first check of the procurements files and invoices

· Responsible of the good electronic archiving system: Scanning accountancy vouchers, invoices, procurement files

· Archive the invoices and procurement files and send the original documents to Coordination office on a regular basis

Human Ressources management:

· Prepare and/or gather supporting documents related to each HR personal folder

· Ensure all HR files are completed and no document is missing

· Support travel arrangements for international staff, national staff and visitors by booking flights in a timely manner and circulate internally the follow-up document

· Follow-up the procedure for all legal requirements for the yearly audit

· Responsible for following up and gathering all staff attendance sheets and leave request on a monthly basis

Support administration management :

· Provide secretariat support for writing official letters and translations (from English to Arabic or from Arabic to English)

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission.

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Employee and PUI

Required Profile
	ESSENTIAL	DESIRABLE
TRAINING	– University degree in administration, accountancy and/or finance and/or HR	– NGO procedures knowledge
PROFESSIONAL EXPERIENCE Humanitarian International Technical	x	– Previous experience in an INGO is an added value
KNOWLEDGE AND SKILLS	– Knowledge of Tunisian local regulations and authorities	– Knowledge of the Libyan context – SAGA accounting software
LANGUAGES	English + Arabic Mandatory
SOFTWARE	Pack Office