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Executive Assistant

Job Description

Executive Assistant perform a variety of administrative tasks and support our company’s senior-level managers.

Duties & Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system.
• Communicate with foreign vendors and suppliers for issues initiated by CEO.
• Managing and tracking of hard purchase orders and payments done from CEO office.

Job Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Excellent verbal and written communications skills
• Project Management skills.
• Knowledge about purchasing process.
• Discretion and confidentiality
• High School degree preferred IT certificate.
• English Language is a must.
• PA diploma or certification is a plus

Benefits

• Employment contract will be for an initial one-year term (with a three-month probation period) with possibility of renewal.
• Working hours according the Libyan Labour Law.
• Company will process INAS (social contributions).
• Company will cover partial medical expenses.
• Training opportunities.
• Masarat prides itself on its collegial and supportive working environment, which allows space for personal and professional growth

How To Apply

send your CV to jobs@masarat.ly