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Country Administrator Libya’s operations

CEFA The seed of Solidarity is a non-governmental organization that has been working for 45 years in order to overcome hunger and poverty. It helps the poorest communities in the world in reaching food self-sufficiency and respect for fundamental rights (education, work, health, gender equality, freedom of expression). The purpose of CEFA is sustainable development, which is the ability to implement initiatives for land development, encouraging local population to be the protagonist of their change. CEFA’s wish is that every single person all over the world, become protagonist of the development and an active player of peace and democracy. The heart of CEFA’s activity are the projects, that our passionate cooperating and volunteers pursuit, never looking at their watch, paying attention and spending every penny carefully. In the last 45 years CEFA worked in Africa, Central America, South America and Balkans, giving employment to more of 15 thousand people on the ground. In the last 15 years CEFA invested in the developing countries around 50 million of euro to realize cooperation projects whose beneficiaries were about 2 million. In the past year we realized 32 projects.

About the job

Overall purpose of the role:

Lead the Libya country finance team in ensuring the quality and efficient delivery of financial services and support to the Projects teams according to CEFA and back-donor policies, systems and standards on financial management.

Duties and Responsibilities

Responsibilities:

Financial Accounting, Management and Reporting

· Maintain internal financial procedures compatible with the country’s law, CEFA’s Operations standard and donor requirements.

· Ensure that proper financial procedures are adhered to and maintained at the Country Office, in collaboration with Budget Holders and in compliance with CEFA rules and regulations.

· In collaboration with the Head of Mission, work with and support Budget Holders in budget preparations, realignments, monitoring and budget follow ups.

· Develop financial analysis tools and/or update existing ones – to assist budget holders in the management and monitoring of budgets and identifies significant variances in spending.

· Ensure day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to HQ finance desk.

· Ensure payments to suppliers and recurrent expenditures from the Country Office are made in a timely.

· Gather information from the field offices to consolidate budgets for project proposals according to projects’ needs and donor constraints;

· Propose sufficient programme and support budgets including mission’s investment plans in close collaboration with the Head of Mission.

· Ensure donor reports are consolidated, cross-checked with respective stakeholders and produced in time.

· Ensure a controlled and smooth cash flow management process for all projects and ensure all Fields Offices have sufficient cashflow for operations.

· Oversee the management of bank accounts in Tunis, Tripoli and Bologna.

· Create and maintenance of the Country Master Budget on a monthly basis and highlighting any foreseen gaps to the Head of Mission for the gap management.

· Ensure efficient conduct of statutory audit and donor fund audits in collaboration with programme development team and risk and compliance coordinator from country office and finance teams from the field offices.

· Be one of the key persons in country for the CEFA team to adopt a good system management and smooth implementation.

Capacity Development

· Works closely with the Head of Mission to implement, improve and maintain financial management policies, systems, structures, and procedures within the Country Office

· Update the Job descriptions of finance department staff when required

· Provide technical support to the Area offices-based finance staff as well as providing leadership to the finance staff in the Country Office

· Proactively identify and act upon capacity Building needs of Finance staff based in the Country Office, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing

· Conduct on-the-job training for Budget Holders, guiding them through Budgeting, donor compliance and compliance to CEFA accounting system

· Plan field monitoring visits to Field office for field teams’ support

Additional Tasks

· Ensure an on-going, accurate both physical & digital data filing system for all Finance vouchers in the Country Office relevant documentation in the project finance office

· On request perform any other additional duties assigned by the supervisor(s) in order to allow the organization to function optimally.

· This job description is not a definitive task list but has been done to clarify the responsibilities of the employee.

Required Experience and technical competencies:**

**

• Minimum 5 years of working experience with an international NGO or UN Agency, and around 3 years in Financial Management capacity.

• Excellent communication skills.

• Proficient in skills (MS-Excel, MS-Word, Outlook, etc.).

• Able to work with tight deadlines and under minimum supervision.

• Excellent financial and analytical skills.

Education:

• Bachelor’s or Master’s degree in Business Administration, International Cooperation and Development (or related degree)

Languages:

• English and Italian (fluent)

• French and Arabic (Desirable)