727 views7 applications

Senior Operations Officer, Tripoli, Libya

Senior Operations Officer

( 2200374 )

Grade : P5

Contractual Arrangement : Fixed-term appointment

Contract Duration (Years, Months, Days) : 2 years ((subject to availability of funds, satisfactory performance and continuing need for the position)

Job Posting: Jan 18, 2022, 2:25:59 PM

•  Background and Justification

*Purpose of the Position

The purpose of this position is to manage and lead the operations of the Country office to ensure overall management and leadership in ensuring the efficiency of operations in administration, general budget and finance, work planning, human resources, conference services, logistics, building management and security, while providing strategic advice and guidance to Senior Managers on a broad range operational issues for the office.

•  Job Description

*Objectives of the Programme and of the immediate Strategic Objective

To optimize the implementation of WHO’s global health mandate through establishment of monitoring of effective and responsive management, administration and supportive policies, systems and services. The objective is to promote a collaborative working environment, ensures prompt financial, programme implementation and monitoring and efficient distribution of resources in support of WHO’s leadership role in international health.

*Organizational context

Under the direct supervision of the Head of WHO Country Office (HWCO) and the overall guidance of the Director of Business Operations Services (BOS), the Operations Manager will provide authoritative advice and guidance on the full range of operations. This includes leading and overseeing the management of all operations of the office in the area of work planning, budget and finance, human resources, information technology services, logistics, building management and all other operations required for the efficient and effective running of the office. The Operations Manager will network and build strong partnerships with counterparts within the organization to ensure coordination and implementation of operations and administrative services. In addition, the Operations Manager will build partnerships with external vendors and other service providers to ensure efficient and smooth operations services are executed within the office.

*Summary of Assigned Duties

The incumbent will perform the following duties:

•  Serve as a key advisor to the BOS/HWCO providing authoritative advice and guidance in the overall planning, coordinating and delivering of operations including the full range financial, work planning, administrative, human resources, information technology systems, logistics, procurement, building management, security and all other operations’ related issues.
•  Oversees the development of new internal operational procedures on financial management and providing direction to administrative staff on developing best practices to ensure the efficient operations of the office.
•  Provides direction on the controls, and certification on the compliance and allocation of financial resources for the office in accordance with the financial rules and regulations, also overseeing the financial reporting for the office.
•  Develops and manages the work planning of the office, and analyzes financial data and interprets financial data, while providing advice and guidance on financial administration to managers and staff.
•  Establishes and ensures workplan objectives and priorities are met and on track and advises senior management on developments progress.
•  Provides guidance and direction on the operations of Human Resources activities linked to overall recruitment, screening of applicants, reassignment of staff, contract administration, entitlements and other HR related activities.
•  Manages the overall administrative team and services including procurement of goods and services, travel, communications, and information technology needs of the office, and local service requirements.
•  Takes the full lead in the administrative running of various conferences, workshops and meetings for the office ensuring professional image of the WHO Country Office. c49MnCG vpzrI
•  Builds a network of external service providers to ensure the smooth and efficient execution of administrative operations services for the office.
•  In case Field Security Officer position is not established in the duty station, coordinate with the United Nations Department of Safety and Security (UNDSS) and Regional Field Security Officer to ensure the Minimum Operating Security Standards (MOSS) compliance, timely report on security related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff.

3. Recruitment Profile

Competencies: Generic

• •  Teamwork
  •  Respecting and promoting individual and cultural differences
  •  Communication
  •  Building and promoting partnership across the organization and beyond
  •  Ensuring the effective use of resources
  •  Creating an empowering and motivating environment

Functional Knowledge and Skills

•  Strong expertise in accounting, budget, and finance.
•  Strong expertise in the managing, leading, and implementing administrative processes
•  Strong expertise in in the area human resources management
•  Strong managerial expertise

Education Qualifications

*Essential

Master’s degree in Business Administration, Management, Human Resources or related field

Experience

*Essential

A minimum of ten years’ work experience, with proven international experience, in operations and/or administration managing teams implementing budget and finance, work planning, and human resources management, including providing advice to senior management. Experience developing administrative policies and managing diverse teams.

Desirable

Experience working in an international organization.

4. Use of Language Skills

Excellent knowledge of English. Arabic or French is an asset.

Other Skills (e.g. IT)

Proficiency in MS Office applications. Strong skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.