Under the overall supervision of the Head of Resources Management unit Officer in Libya and direct supervision of the Resources Management Officer; and, in collaboration with relevant units at Headquarters, Administrative Centres and Regional Offices, the successful candidate will be responsible and accountable for managing the budget monitoring and reporting functions in Libya mission

1. Provide procedural guidance to managers and staff; supervise, guide and train other budget staff as per donor requirements and internal regulations.
2. Preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources as required by the donors. Coordinate with PSU, PM and ROs for the preparation and submission as required by the donor in coordination with Budget Officer.
3. Provide regular and ad hoc financial information as scenario estimates to Project Managers, Senior Management, ROs, DOE and other offices related in coordination with Budget Officer to support informed financial decision making.
4. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations of the project portfolio assigned.
5. Provide specialized advice and support to Project Managers and Senior Management in coordination with Budget Officer on financial and administrative scenarios regarding taking into consideration donor and office requirements.
6. Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.
7. Assist the Program Coordinator providing oversight of financial expenditure and accountability. Provide forecasts of cash flows according to activities of all projects. Ensure all commitments are registered and reflected in financial reports. Ensure that salaries and all other expenses are correctly charged.
8. Prepare donor financial reports in accordance with IOM regulations and established procedures. Assist Program Coordinator and RMO / Finance and Budget Officer in preparing annual budget for all project activities; monitor budget control process and analyse variances between budget and actual expenditures.
9. Assist Program Coordinator and RMO / Finance and Budget Officer in the preparation of budgets for new programmes/ projects, ensuring proper coordination within the Mission. Maintain all project financial and administration-related files.
10. Assist monitoring that closed projects remaining funds have been cleared and reviewed by designated stakeholders after final financial report has been submitted.
11. Suggest procedural improvements and train the project team in the relevant areas of administration and finance in accordance with the donor/grant agreement requirements.
12. Perform approval functions of financial reports, accounting transactions and PR approval as per delegation.
13. Perform other related duties as required.

Education

• High School diploma with seven years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.