JOB TITLE                               Secretary (Legal Department) 

JG:                                          4              

DEPARTMENT                       Legal Department

REPORTS TO:                        legal Manager

LOCATION                             Tripoli                                          Work Mode    

OBJECTIVES OF JOB 

The main purpose of this job is to provide administrative support to the Legal Department.

legal Assistant must be quick professional with great time-management and multitasking abilities. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

MAIN DUTIES AND RESPONSIBILITIES

1. Provide assistance and administrative support for Legal Department.  This includes typing, photocopying, faxing, emailing and other office support activities as required.
2. Answer incoming calls and schedule a daily list of calls on behalf of Legal Department.
3. Call and organize Internal Legal Department meetings when requested.
4. Classification, sorting, filling, scanning, copying, archiving and retrieval of all documents such as contracts, agreements and all documents needed.
5. Prepare department’s letters, memorandums, and transmittals.
6. Maintain of appropriate records of incoming and outgoing correspondences.
7. All other duties assigned within capability.
8. Report to Legal Manager.

QUALIFICATIONS

• University graduate.
• Secretarial qualification in English would be preferred.

JOB REQUIREMENTS

Experience

1. Applicants must have Office Administration experience of 3 years.
2. Applicants must have held an Executive Secretary position in the past or legal background.

Skills

1. Applicants must be able to write/dictate and type in both Arabic & English languages.
2. Applicants must have experience in Document Controlling.
3. IT – Excel, Word, and Power point
4. Applicants must have Administration experience.
5. Organization and Time Management skills are required.

Personal qualities 

1. Assertive: ensure that the job is done without any confrontation or resentment.
2. Well organized: Able to plan and schedule, paying attention to all important details.
3. Problem solving: Can identify problems, consider a range of solutions, and implement any effective solutions.
4. Initiative: Works on own initiative.

APPLCATIONS

• Closing date for this vacancy 10/05/2023.
• Applicants must indicate the position they are applying for in the subject of their email.
• C.V.s must be sent to jobs.hrlibya@gmail.com
• Unfortunately, we will not be able to acknowledge applications, but will contact those selected for interview directly.