Position Title: Risk and Compliance Officer

Duty Station: IOM Libya in Tunis, Tunisia

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission and direct supervision Head of Resources Management, the Risk and Compliance Officer will be responsible and accountable for providing risk and compliance review for the Country Office in accordance with IOM rules, regulations, and procedures.

Core Functions / Responsibilities:

1. In coordination with the Head, Resources Management Unit (RMU), strengthen the internal control mechanisms by reviewing, documenting and streamlining approval processes including control of accounts and cash management.
2. Track expenditures, check and verify financial transactions, in accordance with IOM rules, regulations, policies, procedures and accounting practices; and escalate any inconsistencies to the Head of RMU on potential issues with financial or operational risk when satisfactory information is not obtained.
3. Check compliance of programme’s operations with IOM rules, regulations and policies, facilitate the implementation of corporate operational strategies, and monitor achievement of results.
4. Facilitate Implementing Partner (IPs) finance briefing and support capacity building of IPs to enhance financial reporting. Perform IP verification visits as necessary.
5. Support the Head of RMU by checking the Country Office’s (CO) compliance with IOM and donor’s rules, regulations, policies and strategies; and contribute to the proper design and functioning of the financial resources management system.
6. Support in reviewing the critical processes and methodologies which the CO performs by providing inputs to the Head of RMU to enhance processes and facilitate proper record keeping and response to Audits.
7. Assist with audits and verifications and other ad-hoc reports and ensure that required documentation is available in a timely and effective manner.
8. Perform preliminary analytical reviews and continuous monitoring of quality of services and process controls.
9. Review existing business processes and propose improvements to higher-level staff to improve efficiency of operations and the full utilization of the Enterprise Resource planning (ERP) system.
10. Ensure adequate application of IOM’s administrative instructions and application of internal control procedures to safeguard the Organization’s assets, control cash and prevent fraud. Alert the supervisor in a timely manner of unusual or irregular transactions, and of any delays impacting timely reporting.
11. Apply various systems and tools to ensure adequate internal controls and zero tolerance for misconduct throughout projects implementation.
12. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
13. In coordination with Head of RMU coordinate the development and maintain the RiskRegister Matrix for the CO.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Administration, Economics or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in finance, accounting or financial and operational management services; and,
• Experience with ERP systems (Oracle, SAP) is highly desirable.

Skills

• Knowledge of IOM/United Nations (UN) regulations, policies and procedures;
• Knowledge of International Public-Sector Accounting Standards (IPSAS);
• Ability to prepare concise and clear reports;
• Ability to analyse data; and,
• Good organizational skills.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.