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Resources Management Officer

Position Title : Resources Management Officer

Duty Station :  Tripoli, Libya

Classification :  Professional Staff, Grade P3

Type of Appointment :  Fixed term, one year with possibility of extension

Estimated Start Date :  As soon as possible

Closing Date :    14 August 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management (Head of RM) in IOM Libya Country Office (CO), and in cooperation with relevant units at Headquarters (HQs), Administrative Centers (MAC and PAC) and the Resources Management Unit in Regional Office (RO) in Cairo, Egypt, the Resources Management Officer will be responsible and accountable for supporting the management and be accountable for managing the budgetary, financial and administrative functions of the CO.

Core Functions / Responsibilities:

1. Monitor and oversee, in close coordination with the Head of RM, the financial management for all activities in the CO, including the oversight of financial expenditure and accountability;

undertake financial analysis of projects and take action to resolve anomalies and unusual trend.

2. Support in preparing the annual budget for the Country Office; coordinate and review budgets for programmes, monitor budget control and analyse variances between budget and actual expenditures, evaluate monthly financial reports for all projects and take action to resolve anomalies and unusual trends.
3. Supervise the management of treasury by forecasting cash flows according to activities in the CO; and ensure daily control of funds disbursed and funding is received in accordance with donor agreements.
4. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
5. Ensure preparation of monthly international and national staff projectization and payroll for national staff and ensure its accuracy and timeliness. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
6. Supervise and train staff on IOM’s administrative/financial policies and procedures, including
7. Liaise with Head of RM, as well as relevant external counterparts with regard to the financial and administrative activities of the CO; prepare ad hoc reports and provide other information as
8. Provide direct supervision and advise to the Finance unit on financial procedures and processes. Coordinate the allocation of activity grants to WBSs for use in the database and ensure the correct activity grants are allocated to expenses.
9. Maintain appropriate internal controls to safeguard the organization’s assets, control cash and prevent fraud. Strengthen internal controls by documenting and steaming approval processes including control of accounts and control of cash management.
10. Review existing systems and procedures and, as necessary, make recommendations on procedural improvements in the relevant areas of resources management.
11. Support preparation for internal and external audits and draft responses to audit
12. Perform such other duties as may be

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting, or budgeting;
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
• Experience in IOM administrative and financial management, budget monitoring, cash

management and internal control procedures;

• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis;
• Experience supervising the development and implementation of administrative control procedures;
• Experience in project implementation, scheduling, and deployment of resources;
• Experience in international institutions and knowledge of IPSAS and SAP highly desirable;
• Previous work experience with specialized international agencies (UN Agencies, International Organizations, and International specialized NGOs) and in complex humanitarian operations at an international level; and,
• Previous work experience in the region is an

Skills

• Familiarity with financial oversight and public administration;
• Knowledge of IOM finance, procurement, procedures, and rules;
• High level of computer literacy experience in computerized accounting systems and software; knowledge of MS Office specifically Excel; and,
• Knowledge of IOM accounting systems, software, and procedures (SAP a distinct advantage).

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and Arabic is required (oral and written). Working knowledge of French and/or another official UN language (Chinese, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 August 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 01.08.2024 to 14.08.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2024 486 Resources Management Officer (P3) Tripoli, Libya (59056090) Released Posting: Posting NC59056091 (59056091) Released