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Project Specialist

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

BACKGROUND

UNDP is working rapidly to respond to the crisis in Libya by undertaking projects to help stabilize the country and instill trust and confidence amongst communities, and between communities and the government. The UNDP Libya Country Office (CO) has made strong commitments to international donors and its Libyan counterparts to help restore and improve public services; enhance the effectiveness and reach of existing public institutions; expand civic engagement and participation in political and development processes; increase economic opportunities in a more diversified economy; strengthen social cohesion, reconciliation and transitional justice initiatives; and contribute to stability throughout the country to ensure development gains.

“Strengthening Local Capacities for Resilience and Recovery” (SLCRR)  is a multi-year and multi- phase action funded by the EU aiming at supporting local authorities in Libya to respond to the many conflict and human mobility induced challenges that impact negatively people’s access to essential services, sustainable livelihoods, social cohesion and community security.

The overall objective of the project is to contribute to improving the living conditions and resilience of vulnerable populations (including migrants, refugees, IDPs, returnees and host communities) in selected municipalities and communities across Libya.

The project is built around three specific objectives:

• Strengthening responsiveness of local institutions in delivering essential public services to crisis-affected populations and in leading recovery processes;
• Enhancing communities and local stakeholders’ capacity to improve social cohesion and community security;
• Strengthening economic opportunities for youth and vulnerable groups (including women) through inclusive and participatory local economic recovery.

Position Purpose:

The Project Specialist will support on a daily basis the effective and efficient management of the project as outlined below.

DUTIES & RESPONSIBILITIES

Contributing to the strategic direction of project operations aligned with Country Office (CO) and corporate Operations policies and guidelines:

• Ensures that the project is in full compliance of operations with UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of targets and monitoring achievement of results.
• Successfully manages project operational support by provision of advice on strategies, policies and plans affecting project operations based on business principles.
• Ensures the application of the CO internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Administrative services and Results Management.
• Sets and monitors targets for Project operational efficiency and ensures the constant monitoring and analysis of the Project operating environment.

Contributing to financial resources management, personnel management, fast, efficient and compliant inputs and procedures for procurement and logistics:

• Preparation of qualitative annual work plans;
• Proper project planning, expenditures tracking, reporting and audit of financial resources in accordance with UNDP and donor rules and regulations,
• Works in coordination with CO MSU to ensure proper management and accounting.
• Oversight of timely accounting and reconciliation of all project transactions.
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions.
• Ensures the financial integrity of the project through appropriate controls and reporting structures; works in coordination with CO MSU for efficient and effective DIM project audit exercises, as well as donor verifications.
• Oversight of timely recruitment processes in accordance with UNDP rules and regulations, and appropriate use of different contractual modalities.
• Project adherence with UNDP rules and regulations for its submissions to the Operations Unit to ensure quality management of the project procurement processes for the supply of goods, works and services, customer relationship management, and introduction of performance measurement.
• Ensures efficient and effective implementation of project contract strategy including overall oversight of tendering processes and evaluation, managing the contract and contractor.
• Oversight of procurement processes and logistical services, in accordance with UNDP rules and regulations.
• Oversight of programmatic processes for the engagement of partners and responsible parties, in accordance with UNDP rules and regulations.
• Management of project assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of the project assets.
• Assume responsibility for the practical coordination of infrastructure rehabilitation, provision of livelihoods and social cohesion activities in order to meet expected results, as required by the PM.

Contributing to strategic communication, building partnerships for successful project implementation as well as resource mobilization efforts:

• Contribute to the preparation of corporate and donor reports.
• Synthesis of lessons learned and best practices from the project to feed into project contribution to ROAR, Annual Reports, and other documents as required.
• Maintains close coordination with assigned project partners, helping at ensuring synergies and avoiding overlaps in project implementation.
• Contribute to the wide dissemination and visibility of project achievements.
• Support to the resource mobilizations efforts, in collaboration with the PM and the Resource Mobilization and Partnership Specialist.

Contributing to knowledge sharing and capacity building through results-based management strategies:

• Document lessons learned and best practices in the area of community stabilization, local development and resilience.
• Promote a knowledge sharing and learning culture among project staff and other implementing partners at all levels.
• Evaluation of the project impact. Monitoring and analysis of the project environment, timely readjustments in project implementation.
• Provide any  necessary support in coaching, guidance for the project staff that will boost their capacity to deliver.

Supervisory/Managerial Responsibilities:

• The Project Specialist will work in close coordination with the Project Associates, Project Coordinators, Project M&E team and Comms Analyst.

RECRUITMENT QUALIFICATIONS

Education

• Advanced university degree (Master’s Degree) or in International Studies, International Relations, Political Sciences, Social Sciences, International Development, Economics or in a related field. Candidates with master studies in other fields might be qualified depending on their relevant work experience

Experience

• Minimum of 5 years of progressively responsible experience at the international level related to project management and/or project management support.
• At least 2 years of relevant working experience in project operations and financial management
• Prior experience with UN agencies, preferably with UNDP, and/or other international organizations including international NGOs
• Proven experience in result-based management.
• Working experience of in crisis and post-conflict countries.
• Experience in working, liaising and collaborating with local authorities, international organizations, private sector and civil society organizations.
• Experience in the areas of stabilization, resilience and recovery including provision of basic services, livelihoods and social cohesion/reconciliation activities is a strong asset.
• Prior experience working in or managing EU funded projects is an asset.

Language Requirements

• Fluency in English.
• Arabic is an asset.

Female candidates are strongly encouraged to apply

COMPETENCIES

Core Competencies

Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies:

Business Management – Project Management: Ability to plan, organize, priorities and control resources, procedures and protocols to achieve specific goals

Business Management – Portfolio Management: Ability to select, priorities and control the organizations programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment

Business Management – Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Business Management – Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Business Direction & Strategy – Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with ones authority, area of expertise and resources

Business Management – Result Base Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results.

IMPORTANT NOTE:

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

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