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Project Associate ( Roster )

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

Under the supervision of the CTA/Project Manager or Coordinator, the Project Associate will be responsible for planning, organization and efficient and timely implementation of Programme activities laid out in the Project Document and Work Plan including coordination of events.

S/he is responsible from ensuring project activities are administered in a timely and efficient manner in line with UNDP rules and procedures. S/he will be required to maintain high standards of service delivery, including adherence to deadline, quick response time, accuracy, completeness of information and sensitivity to client needs.

The Project Associate will work in close collaboration with the Operations, Procurement and Finance teams of UNDP to ensure smooth and timely management of inputs.

Duties and Responsibilities

The Project Associate is expected to assume the following tasks:

Key Results Expected/Major Functional Activities

1. Projects implemented timely and effectively according to annual work plan

•Plan and organize implementation of project activities according to work plan (Annual Work Plan) and project budget.
•Provide general administrative and logistical support to the project management for conducting project activities
•Monitor project timeline and performance of contractors (consultants and companies) and makes necessary amendments
•Organize and coordinate project meetings, reviews and site visits.
•Organize project events (meetings, steering committees, workshops, visibility events, seminars and training)
•Support project experts during implementation and monitoring of site-based joint activities with local stakeholders
•Prepare inputs to the reports and compile project reports according to the project document (including financial reporting when required)
•Draft correspondences, notes, briefs and other types of documents when required
•Coordinate implementation with project partners, ensuring effective information flow
•Implement project-specific communications plans by preparing materials and inputs for the website and organizing events.
•File and archive all relevant correspondence and project related documents such as: tender dossiers, proposals, technical reports, evaluation reports etc.
•Prepare contracts and terms of references
•Prepare inputs to ATLAS project management module

2. Project inputs administered timely and efficiently according to project plan and UNDP procedures

•Assist in selection of project experts and consultants and participates in selection process if required.
•Prepare inputs to ToRs, technical specifications, RFP/RFQ, bills of quantities.
•Assist in evaluation of bid and offers, compiles and prepares documentation (bid opening report, evaluation and selection reports).
•Support sound financial management of the Project (including financial reporting) in close cooperation and collaboration with Project Manager and/or the UNDP staff designated for financial/administrative issues
•Support preparation and conducting of procurement related procedures in close cooperation and collaboration with Project Manager and/or the UNDP staff designated for the procurement
•Prepare Request for Direct Payment (RDP) for signature
•Perform finance related assigned ATLAS role (General User)
•Document files for the Project.
•Fulfill additional tasks relevant to the job, as required

3. Project planning and formulation of the annual work plan supported

•Prepare inputs to formulation of Annual Work Plans, planning and sequencing of activities. Provides inputs to detailed implementation plans.
•Assist in formulation of budgets.
•Assist in periodic revision of Annual Work Plans and procurement plans in cooperation with IDG Procurement Officer
•Fulfill additional tasks, as required.

4. Financial management
•Prepare requests for advance of funds and/or direct payments;
•Monitor budget expenditures and maintain a proper record of approved project
•budgets and their revisions;
•Prepare proposals for budget revisions;
•Prepare and submit expenditure and programme budget status reports;
•Respond to queries from the Government and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
•Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
•Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
•Undertake other financial and administrative tasks

Performance Indicators for Evaluation of Results
1. Qualitative inputs provided for project planning, annual work plan and project budget.
2. Organization of project activities in a timely manner.
3. Preparation of qualitative inputs for project reports; high-quality correspondence, briefs, reports prepared.
4. Timely inclusion of qualitative inputs for procurement processes; carefully execution of responsibilities according to UNDP rules; carrying out selection processes in a timely manner; correct preparation and compilation of official documentation.
5. Timely and thoroughly processing and monitoring of financial data

< Competencies Corporate Competencies

• Demonstrates commitment to UNDP’s mission, vision and values,
• Basic knowledge on human rights, environmental rights and gender equalities.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability,
• Demonstrating/safeguarding ethics and integrity,
• Demonstrate corporate knowledge and sound judgment,
• Self-development, initiative-taking,
• Acting as a team player and facilitating team work,
• Facilitating and encouraging open communication in the team, communicating effectively,
• Creating synergies through self-control,
• Managing conflict,
• Learning and sharing knowledge and encourage the learning of others,
• Informed and transparent decision making.

Functional Competencies

• Demonstrates strong analytical skills,
• Promotes team work, contributes towards building team consensus,
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback,
• Consistently approaches work with energy and a positive, constructive attitude,
• Good teamwork skills,
• Demonstrates openness to change and ability to manage complexities.
• Demonstrates strong oral and written communication skills,
• Builds strong relationships with clients and external actors,
• Remains calm, in control and good humored even under pressure,

Required Skills and Experience

Education

Bachelor’s in Business Administration, Commerce, Finance, Social Sciences, International Relations, environmental sciences and any other related fields.

or Licence degree with 6 years of professional experience with or Technical degree. with 7 years of experience.

Experience

Minimum 5 years of relevant working experience; or 6 years or 7 years as indicated above.

Language Requirements

Fluent Arabic and French, working knowledge of English

Computer Skills

Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases

Notes:
The incumbent of the position should strictly avoid :
– any kind of discriminatory and abusive behaviour including gender-based discrimination
– any kind form of sexual harassment, sexual exploitation and abuse

The incumbent of the position should ensure that :
– human rights and gender equality is prioritized as an ethical principle within all actions;
– any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations
– inclusive approach is reflected within all actions and implementations
– necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced;
– zero tolerance principle to sexual harassment, sexual exploitation and abuse is prioritized.
UNDP prioritizes gender equality and women’s empowerment approach in all its actions, workplace relations and implementations as well as gender parity in representation to create a workplace which is equally inclusive of women and men.

Qualified women candidates are encouraged to apply.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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UNDP has a zero tolerance policy for sexual exploitation and abuse, sexual harrassement, discrimination and abuse of power in the workplace.

Please click on the link below to apply:

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=30124&hrs_jo_pst_seq=1&hrs_site_id=2