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Programme Finance Associate

Programme Finance Associate

Tripoli (LBY), Libya

Job Identification

2269

Locations

• Tripoli (LBY), Libya

Posting Date

01/31/2022, 07:04 PM

Apply Before

03/01/2022, 12:04 PM

Job Schedule

Full time

Agency

UNDP

Grade

G6

Vacancy Type

Fixed Term

Practice Area

Management

Bureau

Regional Bureau for Arab States

Contract Duration

1 Year with Possibility for extension

Education & Work Experience

Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages

Fluency in English and Arabic is required

Vacancy Timeline

4 Weeks

Mobility required/no mobility

no mobility required

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Libya is working rapidly to respond to several crises in Libya by formulating and implementing projects that help stabilize the country and instill trust and confidence amongst communities, and between communities and the government. The UNDP Libya Country Office (CO) has made strong commitments to international donors,  its Libyan counterparts and citizens to help restore and improve public services; enhance the effectiveness and reach of existing public institutions; expand civic engagement and participation in political and development processes; increase economic opportunities in a more diversified economy; strengthen social cohesion, support elections, reconciliation and politic dialogue initiatives; and contribute to stability throughout the country to ensure development gains.

In this context, the UNDP Libya is rapidly responding to the situation in Libya. To this end, the Country Office is strengthening its internal capacities through an enhanced recruitment approach and re alignment of its programmatic offer in a bid to respond to the needs and priorities of the country. It is envisaged that this support will provide timely, cost effective, integrated and dynamic solutions for the delivery of much needed services under a rapidly changing context in the country thus ensuring smooth business continuity and sustainable development.

Under the direct guidance and supervision of the Programme Finance Specialist / Head of Programme Management Unit, the Programme Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Programme Finance Associate works in close collaboration with the Operations and Programme staff in the CO and UNDP HQ for resolving finance-related issues and exchange of information.
Duties and Responsibilities

Ensures implementation of operational strategies, focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
  • Preparation of cost sharing, trust fund agreements, follow up on contributions within the CO resource mobilization efforts.

Provides effective support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status.
  • Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Accuracy verification of Combined Delivery Reports

Provides accounting and administrative support to the Financial Resources Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NEX/DEX projects; preparation of PO and non-PO vouchers for development project
  •  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
  •  Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions.
  •  Timely corrective actions on erroneous data in Atlas.  Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Systematic gaining and sharing of knowledge and experience related to programme management.
  • Organization of training for the office staff on programme/operations related issues.
  • Synthesis of lessons learned and best practices in programme finance.
  • Sound contributions to knowledge networks and communities of practice

Competencies

Core

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

• Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
• Audit risk management: Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved
• Financial planning and budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting
• Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance
• Management and cost accounting: Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyze cost related data to provide quantitative information to the users of reports.

Required Skills and Experience

Education:

• Secondary Education with specialized certification in Accounting and Finance is required.
  •  University degree in Finance business or public administration will be given due consideration
  •  Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
  •  Longlisted candidates may be required to undertake the UNDP Advanced Finance Test (AFT) test.

Experience:

• Minimum 6 years (Secondary education) or 3 years (bachelor’s degree) of progressively responsible administrative or programme finance experience is required at the national or international level.
  •  Good organizational and personal management skills, with ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
  •  Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems
  •  Prior experience with UNDP/UN agencies or other international organizations will be an asset

Language Requirements:

• Fluency in English and Arabic is required

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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