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Program Officer

Number of position: 2

Position Title: Program Officer.

Position Reports to: Deputy Program Director.

Field Site: Tripoli.

Date Needed: 1st, March 2020.

Essential Responsibilities:

The Program Officer will have the primary responsibility of providing administrative and program support to the Program Director and the Project Managers, which includes assisting in the following activities: reporting, planning, organization and implementation of field activities.

• Follow-up of the procurement requisition forms.
  
• Work with the field teams and logistics to procure program supplies within program budgets and according to agreed upon work plans/timelines to ensure proper implementation;
  
• Coordinate planning and following up of logistical and administrative arrangements. Ensure an efficient resource utilization and close cooperation between project team, as well as all involved stakeholders.
  
• Work closely with the project managers, senior management team and field teams to determine the operational needs of the country program.
  
• Assist project managers in organizing and implementing field activities and follow up on performances.
  
• Assist project managers to maintain close, constant communication and positive working relations at all times with the local implementing partners, donor representatives, international stakeholders and local authorities.
  
• Regularly research, follow-up, compile, analyze and share information/data on national, regional and international developments, reports, publishing, legislation and other relevant documentation on relevant issues to work of International Medical Corps.
  
• Assist in compiling and/or writing weekly, monthly, quarterly, and annual reports, ensuring statistics and information are correct.
  
• Assist M&E officers in following up on donor indicators and ensure that the targets are attainable;
  
• Assist project managers to contribute to the production of follow-on proposals or other program documentation for new projects.
  
• Attend the visits, and coordination meetings with donors and stakeholders and prepare field visit reports and minutes after each meeting.
  
• Assist in planning and communicating program activities effectively and precisely with all stakeholders to safeguards the reputation and long-term strategy of the organization at all times.
  
• Ensure compliance with all local labor laws including working hours.
  
• Maintain open lines of communications with all field and country office staff.
  
• Apply IMC policies in a fair and consistent manner, documenting decisions properly and ensuring a positive sense of teamwork and shared responsibility among all program staff.
  
• Maintain frequent and proactive communication with Program Director, project managers, HQ programme staff, and donor representative(s), to report on implementation of program activities and objectives, operational needs or constraints, program successes, and any seen or unforeseen challenges that are encountered during program implementation.
  
• Maintain constant and pro-active communication with all program staff and with other departments in order to assure coordination and cooperation at all levels.

Qualifications:

• University degree in Political Science, Social Sciences, International Relations or a related field.
  
• Experience in working with NGOs, INGOs and other relevant organizations is an advantage.
  
• Prior experience in functions relating to project implementation and program activities is an advantage.
  
• Ability to work under pressure with strict deadlines.
  
• Experience in drafting and compiling papers, briefings, articles.
  
• Excellent knowledge of English and Arabic.
  
• Excellent communication skills, both oral and written.
  
• Excellent self-motivation skills.
  
• The ability to deal with a broad spectrum of people.
  
• Ability to exercise sound judgement and make decisions independently.
  
• Good ability to handle multiple tasks and many administrative details in a fast paced and constantly changing environment.
  
• The post is only open to citizens of Libya.

Email your CV and Cover letter to libya-recruitment@internationalmedicalcorps.org indicating in the subject the position. Very Important, write the position title in the email subject before submitting.