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PROCUREMENT EXPERT

TERMS OF REFERENCE PROCUREMENT EXPERT

Under the supervision of the Project Coordinator Helcode and in close coordination with the Finance Manager:

• He/she ensures project activities implementation providing ongoing logistic and technical support to all the
• He/she ensures efficient supply administration and provides adapted tools and documents to support the various supply
• He/she provides assistance to the project coordinator in the management of procurement of goods and services in accordance with the procurement guidelines and procedures of the donor and
• He/she in charge of assessing the market and searching for appropriate companies, agencies and
• With the support of the Project Coordinator and the Finance Manager, he/she prepares of all tender documents (e.g. tender documents / request for quotations, evaluation bids, reports, award notice).
• He/she supports in the preparation of agreements and contracts with
• He/she supports the relation with the supply-related third parties (suppliers, transport companies, Training agencies).
• With the support of the Project Manager and the Medical Coordinator, he /she assesses the quality of the services and items offered by the health suppliers.
• In coordination with the engineer, he/she evaluates the proper implementation of the rehabilitation works (in particular with regard to waste management in the targeted facilities and the supply and installation of solar panel)
• He/she manages, trains and supervises the supply team (field technical Officers), ensuring the proper distribution, management and maintenance of the items distributed by Helpcode/ODP.
• He/she collects all documents concerning procurement and distribution as requested by the Project Coordinator and the Financial
• He/she is responsible for submitting activity reports and all the documentation related to his/her activities to the Project
• He/she participates in periodic coordination meetings with the Project Key staff and in particular with the Project Coordinator to discuss any critical issues encountered so as to

reset the action by identifying new solutions together and to keep each other updated on ongoing activities.

• He/she will have as his/her main place of work the Helpcode/ODP office in Tripoli and will move to suppliers’ offices/warehouses. He/she participates, if needed during the course of the project, to the field evaluation and monitoring missions in Ghat and
• Contribute to prepare market assessments for new calls for proposals

Requirements

Required:

• University bachelor’s degree in finance, accounting, business administration, or related field;
• At least 2 years of experience in similar positions;
• Excellent knowledge of Arabic and English both written and oral;
• Excellent knowledge of Office applications with particular focus on Excel and Word;
• Problem solving, planning, listening skills, team building;
• Adherence to Helpcode principles and values
• Interest and motivation to work in a non-profit organisation Preferred:
• Professional experience gained in international non-governmental organizations and/or organizations;
• Experience in managing emergency projects; Scale of wages and bonuses:

In the performance of his duties, he/she will be contractually bound to Helpcode in full compliance with the current regulations on the economic treatment of local staff.

Helpcode adheres to the same scale of wages and bonuses adopted by other INGOs operating in the country. The organization abides also by the national rules and regulations foreseen in these cases.

Please send your CV to :- romagnoli@helpcode.org