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Procurement Assistant

VACANCY NUMBER: SSA_LIY003

GRADE: UNGS Libya (GS5)

OFFICIAL STATION (COUNTRY): Tripoli , Libya

ORGANIZATIONAL LOCATION/UNIT: Regional Office for the Eastern Mediterranean (EMRO) Office of the WHO Representative,

OBJECTIVES OF THE PROGRAMME: To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.

PURPOSE OF POSITION: To provide support to the emergency programmes in the timely procurement of goods & services ensuring effectiveness, transparency, and integrity of the procurement process

The incumbent will perform the following duties: 

1. Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
2. Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in RMS.
3. Prepare requests for price estimates for non catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.
4. Draft bid invitations and related correspondence, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision making.
5. Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.
6. Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.
7. Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.
8. Perform other duties related to area of work, and replace colleagues as required.

QUALIFICATIONS REQUIRED:

EDUCATION AND SKILSS:

Essential: Completion of secondary education, supplemented by training in the field of procurement and/or supply management

Desirable: University degree in business administration, social sciences or related field is an asset.

Functional Skills and Knowledge:

• Good knowledge of procurement regulations and procedures
• Proven communication and negotiation skills
• Very good organizational skills, ability to meet deadlines
• Good analytical skills

EXPERIENCE:

Essential: At least five years of progressively responsible experience in procurement related fields.

Desirable: Related experience in the UN system.

LANGUAGES: Very good knowledge of English and the local language for speaking, reading, writing and drafting replies.

COMPETENCIES:

• Knowing and managing yourself
• Producing results
• Moving forward in a changing environment
• Teamwork
• Communication

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.):

• Ability to operate PC and good knowledge of Microsoft applications.
• Knowledge of ERP/Oracle applications is an asset

Profiles should be completed using the “WHO Personal History Form” (download word file using link). Your personal history form and CV should be sent with a covering letter of interest to the following email address ” emacoliyhr@who.int” . The subject matter in the email should indicate the position applied for and vacancy notice number.