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Operations Assistant

We are searching for an organized self-starter to be our new operations assistant. The operations assistant’s responsibilities include reporting directly to the manager and fulfilling the Manager’s duties in their absence. You should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.

To be successful as an operations assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organizational, critical thinking, and interpersonal skills.

Operations Assistant Responsibilities:

• Acting as second-in-command to the manager, and taking care of all duties in their absence.
• Assisting with operational issues.
• Scheduling meetings and team building sessions as required.
• Assisting in brainstorming sessions regarding business development and marketing strategies.
• Assisting in managing training courses held at the company’s headquarters.
• Assist in managing our online and social media presence.
• Providing excellent customer service and maintaining relationships with partners.
• Preparing and filing forms and other documents.
• Assisting with recruitment and onboarding processes.
• Taking inventory and ordering office supplies as needed.
• Updating logs and order forms.
• Analyzing all operations and forwarding suggestions for improvement to the Manager.

Operations Assistant Requirements:

• College degree in any field or equivalent.
• Additional courses in Business Writing and Elocution are advantageous.
• Excellent written and verbal communication skills.
• Experience using notion.com or any project/team management tools.
• Superb organizational skills.
• Outstanding interpersonal skills.
• A willingness to learn.