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Logistics Assistant

Position Title: Logistics Assistant.

Position Reports to: Logistics Manager.

Field Site: Benghazi (With missions to different municipalities in the eastern region).

Date Needed: 26th July, 2020.

Summary of Responsibilities:

Logistics Assistant is responsible for all local procurements in strict compliance with International
Medical Corps Procurement Policies and Procedures and assist in all aspects of procurement reporting.
Main Tasks:

• Responsible to undertake the procurement of the supplies for the implementation of the program according to procurement procedures.
  
• Responsible for the perfect implementation of the procurement procedures.
  
• Assist on Market survey and evaluation of the suppliers and capacities.
  
• Responsible for Executions of the PRs on a timely manner and give feedback to the originator.
  
• Ensure the necessary approvals are collected before processing any requests.
  
• Responsible to prepare the RFQs as per the procurement limits and communicate the Vendors accordingly, prepare the PBS, PO/contract, and collect the necessary approvals from the respective program Head.
  
• Maintain and update daily, the procurement tracking sheets (PTS) of all projects, indicating, and Procurement Status.
  
• Make screening of the suppliers using IMC software and ensure eligibility before engaging in the business with Vendors.
  
• Ensure all advances related to procurement are cleared with Finance in a timely manner, in full compliance with Finance rules
  
• Responsible for proper filing of procurement documents according to International Medical Corps filing system.
  
• Provide weekly/monthly (and per request) procurement status reports.
  
• Any other duties requested by the supervisor.

Qualifications and Skills:

• Minimum of 2-3 years’ professional experience in similar positions. INGO experience is an asset.
  
• Ability to work in a participatory manner with colleagues to problem-solve, with an analytical approach.
  
• Excellent interpersonal skills and the ability to work together with other persons and employees.
  
• Knowledge of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.

Other Comments:

• Ability to read, write, analyze and interpret, technical, and non-technical in the English and Arabic languages.
  
• Ability to present information and respond appropriately to questions.

Email your CV and Cover letter to libya-recruitment@internationalmedicalcorps.org indicating in the subject the position. Very Important, write the position title in the email subject before submitting.