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Logistic Assistant (Tripoli)

Main Purpose

The Logistics Assistant is responsible for procurement process of relevant base, such as preparing contracts, gathering quotations, and suppliers pre-qualifying. He/she is also responsible of asset management, stock inventory, office maintenance and fleet management. Moreover he/she assists in preparing monthly reports related to communication, fleet, assets, and procurement.

Tasks

• Responsible for procurement procedures (contracts, quotations, appraisals of quality and price) for goods and services as per INTERSOS and donor requirements.
• Negotiate and follow up and maintain good relationships with suppliers.
• Run market assessments and update suppliers list per base in coordination with Logistics Coordinator and Admin/Finance department.
• Handle vehicle service requests and ensures that the fleet is checked and maintained regularly.
• Monitor fuel consumption limits and use of vehicle log-book, maintenance log, oil log and other fleet formats and templates. Calculate the personal usage of fuel consumption.
• Follow up on speeding tickets and scratches/accidents to collect the necessary payments in coordination with Admin and Finance.
• Ensure that vehicles are insured accordingly and report any incident on a monthly basis.
• Ensure proper documentation of the vehicle lease, insurance, ID, mechanical inspection, etc.
• Handle vehicles driving permissions (updated) for related staff and ensure that all drivers have on their possession relevant driving documentation such as clean driving licenses.
• Conduct a monthly physical inventory on all IT related assets in the base and centers.
• Conduct a quarterly physical inventory on assets and furniture in the base and centers.
• Responsible for proper maintenance and track of assets and office equipments such as AC, Laptops, Printers, etc.
• Routinely liaise with administration department, and logistic coordinator.
• Monitor on weekly bases the requirements for the guest house and maintenance needed and follow up with expats on it.
• Conduct induction for new staff on Car’s SOPs, and INTERSOS assets usage.
• Prepare and send the monthly Logistics report to management.
• Act as the logistics focal point in each base and relevant centers.
• Perform any other related task requested by management.

Required Qualifications and Experience

Education

1. Completed university degree with at least 1 year of relevant experience in administration, logistics or similar;
2. High school degree with at least 4 years of relevant work experience in administration, logistics or similar;

Professional Competencies:

• Good knowledge of procurement processes.
• Knowledge in car and office equipment maintenance.
• Proficiency in MS office (word, excel..)
• Driving licence issued since more than 1 year.
• Fluent in Arabic & English.

HOW TO APPLY

Please apply using an up-to-date CV with job title (Logistic Assistant Tripoli) as the subject of the email to the following email address: admin.libya@intersos.org

Kindly note that any email not including (Logistic Assistant Tripoli) as its subject, will be disqualified.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. We would encourage all applicants to apply early as this vacancy may close earlier than the stated closing date once we receive sufficient applications.

Due to the large number of applications, only the pre-selected candidates will be contacted