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HR Officer

Job Description

Role and Responsibilities

The following is a brief description of the role. The purpose of the HR/ Admin Officer position is to provide general administration and HR support to ensure the smooth functioning of MIGRACE organization, /he will liaise closely with programs, logistics and Finance.

Generic responsibilities :

1. Ensure adherence with MIGRACE policies, tools, handbooks and guidelines
2. Implement delegated support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function

Specific responsibilities

• General office administration management and implementing office policies SOP.
• Ensure proper maintenance of office equipment and stationary, scheduling repairs through logistics department whenever necessary.
• Develop and maintain an accurate database of Admin documents and HR related documents including staff information (soft copies)Any other general administrative as directed by line management.
• Follow up on all related personnel management, staff database, access control, timesheets and
• attendance, leave balances, performance management, and documentation to ensure compliance of filing using hard copy personnel files and e-filing.
• Follow up on the required and mandatory trainings for all staff.
• Prepare contracts for new staff and Daily worker and track on contracts extension.
• Assist in training of MIGRACE staff when needed
• Use HRMS to update staff database and recruitment
• Attend all meetings assigned by line manager and prepare periodic HR reports.
• Provide support and Coordinate staff recruitment and inductions.
• Carry out and follow up on the implementation of the exit procedure for all staff including clearance, discharge process, final settlement, etc.; and follow up on the exit interview completion with the HR Coordination
• Fulfill any other HR related tasks that may be assigned by the line manager.

Job Requirements

1. • Minimum of 2 year of Experience from working in a humanitarian/recovery context or equivalent;
   • Previous experience from working in complex and volatile contexts;
   • Documented results related to the position’s responsibilities;
   • English/ Arabic Languages, both written and verbal;

   Context/ Specific skills, knowledge and experience:

   • Minimum of 2 years of HR relevant experience
   • highly computer skills in Microsoft office (MS Excel, Word, and outlook)
   • Good Communication and interpersonal skills
   • Strong organizational and team work skills
   • Highly approachable, trustworthy and confidential
   • Good diplomacy and negotiation skills
   • Good cultural awareness and sensitivity
   • Ability to work in English (written/spoken)
   • Knowledge about own leadership skills/ profile;

How To Apply

interested candidates should send their CV and cover letter with job title to the email  Malek.hanesh@migrace.org