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HR Assistant

Position Title: HR Assistant

Field Site: Tripoli

Position Reports to: HR Supervisor

Date Needed: 15th August, 2021

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

Job Summary:

The Human Resources Assistant (HRA) is responsible for the day to day human resources activities of the field sites and make sure that IMC National Staff Policy & Procedures are being complied with.

Essential Responsibilities:
Tasks include, but are not limited to, the following:

• Prepare and follow up on all the outgoing and incoming letters.
  
• Prepare and print the ID cards for all the staff.
  
• Responsible to keep an organized filing system of staff’s personnel records (contracts, timesheets,
  etc.)
• Ensure that all recruitment documents i.e. FSR, job advertisement, job interview evaluation, etc.
  are completed and kept in the file and gathering all the required documents from the new employees.
  
• Ensure immediate availability of them for quick reference.
  
• Prepare job vacancy advertisements both externally, and internally. Organize the interview schedule of candidates.
  
• Follow up staff evaluation which should be done in due time and records are kept in employee’s
  respective personnel files.
  
• Collecting, and sending CVs to the hiring managers, and following up with the shortlists.
  
• Assisting in scheduling, and contacting candidates for interviews.
  
• Conducting reference checks for the new employees.
  
• Following up with all staff regarding their files. As well as, making sure that all new employees have admitted all the required documents, orientations, and online trainings within the first week of their employment.
  
• Updating, and maintaining archives for all the staff, consultants, and volunteers with hardcopies, and making sure that softcopies are arranged, and uploaded to SharePoint.
  
• Schedule and follow up the HR bi-monthly meeting and take the minutes of the meeting.

Administrative tasks in day to day activities in the field:

• Perform the weekly uploading of documents related to human resources to the Libya HR files on Office 365, service agreement, timesheets, Payroll etc.
  
• Providing constant support for the HR department, and IMC colleagues when needed.
  
• Perform other tasks assigned by immediate supervisor.

Qualifications:

• Degree within human resources management, organizational development, labor relations or a related field of study.
  
• 1-2 years’ work related experience.
  
• Able to speak in Arabic as well as English (other languages desirable)
  
• Good computer skills required.
  
• Strong organizational skills.
  
• With ethical, integrity and honest behavior.

Other Comments:

Prevention of Sexual Exploitation and Abuse.
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Any other duties that may be assigned from time by supervisors

Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Applications will only be accepted through libya-recruitment@internationalmedicalcorps.org indicating the subject, and the position before submitting it. Please name your CV as following: CV_your full name.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.