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HR and Admin Officer Libya Tripoli

All NRC employees are expected to work in accordance with the organization’s core values: Dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the HR/ Admin Officer position is to provide general administration and HR support to ensure the smooth functioning of the NRC Libya, and HR team in accordance with NRC’s HR, Admin, Finance, and Logistics policies and procedures and relevant donor guidelines.

Generic responsibilities:

1. 1. Ensure adherence with NRC policies, tools, handbooks, and guidelines
   2. Implement delegated support function portfolio according to plan of action
   3. Prepare and develop status reports as required by management
   4. Ensure proper filing of documents
   5. Promote and share ideas for improvement of the support function
   6. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC

Specific responsibilities:

• • • • Implement general office administration management and policies
      • Ensure proper maintenance of office equipment and stationery, scheduling repairs through the logistics department whenever necessary
      • Supervise cleaning staff and prepare their schedule
      • Help with local procurement, in accordance with NRC procurement procedures and thresholds

• • • • Develop and maintain an accurate database of Admin documents and HR-related documents including national staff information (soft copies)
      • Follow up on all related personnel management, staff database, access control, timesheets, attendance, leave balances, performance management, and documentation to ensure compliance of filing using hard copy personnel files and e-filing
      • Follow up on the required and mandatory training for all staff and assist in training NRC staff when needed
      • Prepare contracts for new staff and Daily workers and track contracts extension
      • Use HRMS to update staff database and recruitment
      • Attend all meetings assigned by the line manager and prepare periodic HR reports
      • Support and coordinate national staff recruitment up to grade 6 and provide inductions
      • Ensure adherence to national labor law in all HR processes and procedures
      • Carry out and follow up on the implementation of the onboarding and exit procedure for all national staff as per NRC standards
      • Fulfill any other HR/Admin-related tasks that may be assigned by the line manager

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• • • • All NRC staff and departments including senior management
      • Line Managers
      • Support Coordinator
      • HR Manager in CO
      • Liaison with other Support team members (Logs/ Finance) to ensure the HR team are well supported in these areas
      • All NRC Visitors

Scale and scope of the position

Staff:                             All AO staff

Stakeholders:               Local authorities, Suppliers, and other INGOs.

Information:                  HR/Admin-related records, intranet, Agresso

2. Competencies

Competencies are important for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories: