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HR and Admin Manager

Job Description

Under the supervision of the Head of mission and the guidance of the Area HR Coordinator, the HR and Admin Manager is responsible for the implementation of Human Resources policies and procedures, and the correct administrative management of all staffs working in  INTERSOS Libya.

Main Tasks

• Coordinate local recruitments (e.g.: prepares the Job Vacancies, checks the received applications and participates in the shortlisting, participates in interviews and oversees the whole selection process)
• Guarantee that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)
• Monitor and guarantee the implementation of the Internal Regulations
• Support all team members with team management responsibilities when dealing with disciplinary measures
• Support the Coordinators in the evaluation process and guarantees that all National staffs are properly and regularly evaluated. Make sure evaluations are properly archived
• Work with the Finance Department for the correct disbursement of staff salaries
• Support the Head of Mission in the implementation and follow-up of the international Staffs administrative aspects (leaves, R&R, House Allowance, Family Benefits, Staff Separation Clearance Checklist, Flight Booking)
• Write and share regular ad-hoc reports

• Develop a standardized Induction programme for national staff
• In coordination with the mission SMT ensure that the mission organizational charts is updated and standardized across departments.
• Follow up on local training opportunities and keep track of the training being undertaken

Job Requirements

• Completed university degree from an accredited academic institution in Human resources, Business Administration, or related field.
• At least 5 years of experience relevant experience in HR preferably with humanitarian organization.
• Fluent in written and spoken Arabic and English, French is an asset
• Proficient in computer use and platforms
• High level of planning & organisational skills & able to meet deadlines.
• Ability to work under pressure

How To Apply

Interested candidates are invited to submit their CV and Motivational Letter via email to admin.libya@intersos.org with the subject “HR & Admin Manager Nov2021”.
Please also mention the name, position and contact details of the last 3 references, including the line manager, during your last job positions. Family members are to be excluded.

The deadline for application is 11/12/2021. Only shortlisted candidates will be contacted for the first interview

INTERSOS has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.

Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility, and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.