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Grants Officer

Job Description

Under the supervision of the Project Manager, the Grants Officer is responsible for supporting the smooth and timely implementation of third-party financing for Civil Society Organisations (CSOs) and informal groups, including contract development and management, documentation review, and reporting. He/she will also play a key role in building and maintaining relationships with project CSOs/informal groups.

The Grants Officer will support the Project Manager in coordinating with service providers particularly for issues regarding third-party financing and in monitoring the implementation of related deliverables to ensure quality and timeliness.

Further, the Grants Officer will support the Project Manager and Project Assistant on technical and financial planning and narrative/financial reporting.

Responsibilities and main tasks:

The responsibilities of the selected Grants Officer and the areas for which the person will report are listed below:

Compliance for third-party financing 50%

•  Monitors third-party compliance with Cesvi’s and the EU’s contractual obligations;
•  Plans, monitors and reviews third-party narrative and financial reports and supporting documents, including proper back-up documentation to ensure compliance with Cesvi and EU policies, procedures, rules and regulations, and to ensure eligibility of costs;
• Manages the third-party financing database and tracking tools;
• Frequently briefs and consults with the Project Manager to mitigate any risks associated with the grants’ implementation;
• Assists the Project Manager with the preparation interim, milestone and yearend financial reporting including audit related actions..

Partnership management 25%

• Facilitates third-party financing, including participating in proposal review process and verifying completeness of applications;
• Supports in managing and following up with third-party CSOs and informal groups in the field;
• Facilitate trainings for service provider staff and third-parties based on need, on areas related to third-party financing, compliance, reporting;
• Carry out any duties that may be assigned by the Project Manager

Networking & Representation 25%

• Attend and participate in coordination meetings related to the activities of the project as assigned by the Project Manager;
• Ensure that service providers and third parties adequately engage with Cesvi, and any issues are flagged as necessary;
• Contribute to Communication and Visibility Plan’s implementation and reporting.

Reporting to: Hierarchically and functionally, to the Project Manager or in his/her absence to the Co-Head of Programme.
Collaborating with: Project Assistant, Finance Officer, HR Officer.

Duty station: Tripoli, including frequent field monitoring visits to all project sites when access allows. Presence in Tunis may be required according to Cesvi mission and project needs.

Benefits

• Social Security
• health insurance

Job Requirements

1. Minimum bachelor’s degree in programme management, organisational development, community development, business, finance, administration or similar.
2. At least two years of experience in project management, including finance and administrative and/or operations.
3. Strong attention to detail and multi-tasking, organizational, and time-management s
4. Excellent communication skills (written and oral) and ability to form and maintain professional relationships remotely.
5. Proficiency in Word and Microsoft Excel.
6. Experience of working on EU-funded projects is an advantage.
7. Fluent in Arabic and English (verbal and written).

How To Apply

Please submit your CV to tripoli_recruitment@cesvioverseas.org

email subject must include position title

Note: Cesvi reserve the right to close the vacancy earlier if suitable candidate is found