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Grant Officer Tripoli – Sabha (3 Months)

About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate

humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org

Context of the position and key challenges

The Grants Officer for MSME’s & CSOs works under the direct supervision of the Grants Supervisor and is primarily responsible for overseeing the implementation of grants provided to local entrepreneurs, small business owners and civil society organisations CSOs. This entails supervising the sub-grants process, documenting relevant information, and ensuring that projects are executed according to established guidelines. The Grants Officer also acts as the main point of contact during the implementation phase, ensuring compliance, providing support to subgrantees, and addressing any contractual issues that may arise.

Another responsibility of the Grants Officer is to assess the capacity building needs of the subgrantees. This involves identifying areas where additional training and support may be required to enhance the subgrantees’ ability to successfully execute their projects. Additionally, the Grants Officer coordinates with Base Managers to facilitate local authority liaison needs, ensuring effective communication and collaboration between the organization and relevant local authorities.

In summary, the Grants Officer plays a crucial role in overseeing the implementation of grants for MSME’s & CSO’s. They supervise the sub-grants process, ensure compliance, provide support to subgrantees, address contractual issues, assess capacity building needs, and coordinate with Base Managers for local authority liaison requirements.

Key roles and responsibilities

The Grants Officer’s duties include but are not limited to:

Grant Assistants support and management:

• Training of Grants Assistants on acted FLATS procedures and manuals
• Build the capacity of Grant Assistants that will enable them to support the implementation of activities by subgrantee.
• Support Grant Assistants in writing reports and submitting required documents to finance.
• Ensure that the Grant Assistants can communicate acted requirements.
• Report issues and miscommunications to Grants supervisor.

Project Cycle Management:

• Overseeing the entire lifecycle of grants, including planning, implementation, monitoring, and evaluation.
• Assessing grant proposals, reviewing budgets, and making recommendations for funding
• Monitoring grant budgets, tracking expenses, and ensuring funds are used appropriately.
• Collecting and analysing data, preparing reports on grant activities and outcomes, and maintaining accurate records.
• Support the implementation of all project activities by the subgrantees, by troubleshooting with the subgrantee on logistics issues and referring technical queries to the Project Manager and Grants Supervisor
• Ensure subgrantee adherence to acted procedures and acted technical guidance.
• Identifying potential risks and implementing measures to mitigate them, such as conducting site visits, financial audits, or impact assessments.
• Evaluating the effectiveness and impact of grants, identifying lessons learned, and making recommendations for improvement.

Internal and external coordination

• Support Grant Assistants and the subgrantees as the primary acted focal point on all contractual queries
• Refer technical queries to the Project Manager and Project officer.
• Liaise with the Logistics Department on procurement issues when needed.
• Liaise with the Finance Department on budgetary and documentation queries when needed.
• Coordinate with the Sebha and Tripoli office managers for necessary local authority permissions when required.
• Coordinate with, and support if needed, the MEAL team with planning and implementing monitoring activities.

Capacity Building

• Support Subgrantee capacity building requirements or coaching on planning the various stages of activity implementation, if required

Sub-Grant Documentation

• Manage all incoming and outgoing documentation to Subgrantee.
• Maintain high standards of information management and filing.
• Translate all necessary documentation from Arabic to English, as required.

• Perform any other related activities as assigned by immediate supervisor

Required qualifications and technical expertise

1. Bachelor’s degree in either Business administration, Business Management, or Finance required.
2. At least 2 years of field experience in humanitarian work, civil society experience strongly preferred.
3. Ability to understand donor and governmental requirement is preferred
4. Ability to work with culturally diverse groups of people.
5. Ability to travel and work in difficult conditions and under pressure.
6. Highly proficient in written and spoken English and Arabic
7. Proficient knowledge of Microsoft office (Word, Excel, Powerpoint…)

All staff are expected to support the well-being and safety at all times while performing their regular duties. All UDOC & Civil Society staff are bound by the ACTED Global Code of Conduct

Conditions

• Job Title: Grants Officer
• Duty Station: Tripoli/Sabha
• Under the Supervision of: Grants Supervisor
• Working Hours: Full- Time Position -40h per week
• Type of contract: Fixed Term Contract, 3 months
• Estimated Start date: As Soon As Possible.
• Salary: Salary defined by the ACTED salary grid based on level of education, expertise and level of experience.

How to apply

To Apply: We look forward to receiving both: Cover letter+ your CV with 2-3 references attached by email to:

Tripoli.jobs@acted.org

• THE POSITION YOU ARE APPLYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL, OTHERWISE YOUR CV WILL NOT BE CONSIDERED.
• Please note that in line with ACTED-terrorism policy, and in accordance with donors’ compliance requirements, ACTED reserves the right to carry out anti-terrorism checks on its board members, staff, volunteers, consultants, financial service providers, contractors and sub-contractors. To this end, confirmation of an employment offer with ACTED will be subject to background checks which may include anti-terrorism screening