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Food Security Programme Manager – South Libya

Overview

Action Against Hunger is a humanitarian association founded in 1979, the organization operates in 47 countries in the fields of nutrition, health, food security and livelihoods, water, hygiene and sanitation, mental health and healthcare. In Libya, AAH is mainly implementing projects in the fields of water, healthcare and livelihoods. In order to implement its current projects, AAH is looking for profiles in lines with the following requirement and job description:

Job Description

POST Title:  Food Security Programme Manager
Classification and Grade:  Executive Level 2
Primary Job location: Libya
Areas of intervention: Sabha, Murzuq and Ubari, Libya

Assignment/Objective 1: Promote the comprehension of food security and livelihoods (FSL) in the intervention area :

The FS Program Manager is responsible for:

• Undertaking systematic and thorough analysis of the humanitarian situation in respect of FSL and of the context of intervention in his/her field of activity;
• Internal dissemination of information gathered and its analysis to the Country Representative / Programme Coordinator
• Taking part in the determination of strategy in his/her area of activity and sectoral strategy at national level
• Setting up projects consistent with the ACF Charter, the ACF strategic framework, the policies of FSL and other ACF sectors, national strategic and other legal texts produced by ministers responsible for the FSL sector, and key international documents in the sector (Standards SPHERE, )
• Ensuring that teams have a clear understanding of these documents
• Participating, as and when necessary, in the development of the FSL component for potential project proposals
• Promoting transversal integration of the FSL sector with other sectors, in collaboration with the Country Representative / Programme Coordinator 
• Taking into consideration of transversal topics associated with FSL initiatives (HIV, Gender, Disaster Management, Environment, social inclusion of Persons living with Disabilities, )

Examples of tasks:

• Monitors and analyses general indicators
• Monitors and analyses key ACF indicators in the field of intervention
• Integrates this analysis and the follow up in the on a monthly basis
• Becomes thoroughly familiar with the ACF strategy and that of the mission
• Defines the operational direction to be promoted in relation to the strategy, the capacities of the mission and the identification of need in the sector
• Takes notice of the sectoral orientations of national strategy and understand the implications for his/her field of activity
• Identifies the presence and the strategic orientations of other partners in the field with a view to improving coordination and effective working
• Gathers, analyses and shares relevant information in the context of technical and operational strategy meetings organized by the Country Representative / Programme Coordinator

 Assignment/Objective 2: Set up, implement, monitor and report on FS projects

The FS Program Manager is responsible for:

• Setting up of the FSL program(s) taking into account the logical framework of the program(s), the budget, and the logistical and administrative processes of ACF
• The quality of the programs established in conformity with the technical and project management standards of ACF
• Familiarizing him/herself thoroughly with his/her projects, the issues involved, the logical framework and indicators; retaining printed copies of all funding agency contractual documents; sharing all such information with his/her teams
• Supervising his/her project, by means of internal APR monitoring tools, regular presence in the field, maintenance of a timeline, monthly review of the budget
• Maintaining the profile of both the funding agency and ACF on the project sites
• Preparing in time to meet deadlines of external and internal reports relating to his/her projects
• Identifying and implementing safety measures for both the teams and the wider population (building sites, community-based sites …)

Examples of tasks:

• Takes notice of funding agencies’ contractual document
• Defines the various stages of the projects by reference to existing technical guidelines
• Develops for submission and approval by Country Representative/Programme Coordinator technical methodologies for the implementation of his/her projects
• Meets with the donor and the identified partners (e.g. financial service provider, other service providers) to agree on main distribution principles and expected timeline
• Leads introduction and collaboration meetings with local authorities (LAs)
• Meets with local civil society organizations (CSOs) to inform them about the project
• Sets-up and mobilizes local committees (incl. LAs and CSOs) to ensure project’s information dissemination to project’s beneficiaries
• Prepares and applies a plan for Monitoring, Evaluation, Accountability and Learning
• Organizes and supervises the implementation of identified activities in coordination with other ACF departments; the donor and the identified financial service provider;
• Defines implementation modalities (identification and registration of beneficiaries, distribution, monitoring, etc.) together with the donor, the identified financial service provider and the identified suppliers
• Oversees the community mobilization and awareness raising activities
• Evaluates with the MEAL department the relevance and appropriateness of the intervention in view of the evolution of the context and need
• Convenes a regular meeting of the program team to monitor the progress of activities
• Prepares a monthly APR of his/her project
• Takes part in the monthly budgetary monitoring exercise, and request it if it has not been undertaken
• Engages in the planning of needs and resources with the Logistic and Finance Departments
• Prepares reports for funding agencies (intermediate and final) and reports for the information of regulatory authorities
• Submits in good time reports to his/her hierarchical manager for approval and dissemination
• Identifies risks in consultation with the support departments concerned
• Orders the materials necessary for the safety of sites, personnel and the wider population

Assignment/Objective 3: Supervise and manage the team

The FS Program Manager is responsible for:

• Recruiting the program team
• Managing the team (leadership, monitoring, motivation)
• Setting objectives with staff under his/her direct management and appraise their performance in accordance with ACF performance management policies, identifying areas where they require support and capacity building;
• Evaluating the program team members
• Ensuring staff development of the program team members (identification of training needs)
• Ensuring that all HR policies and procedures are followed for staff directly under his/her responsibility.

 Examples of tasks:

• Participates in the recruitment of his/her teams, conducting interviews, administering tests…)
• Organizes and conducts team and one-to-one meetings on both a regular and exceptional basis
• Works out and follows through individual action plans for team members
• Manages planning, work-sharing and coordination of work
• Provides for assessment interviews with team members
• Provides technical support for the teams
• Identifies the training needs of team members
• Sets up, organizes and leads training sessions
• Requests outside support for complementary training exercises (HR, Technical Advisor, partners…)
• Deals with problems within the team

Assignment/Objective 4: Participate in the representation and partnerships of ACF in his/her area of intervention 

The FS Program Manager is responsible for:

• Participating in visits by funding bodies whenever requested by the Country Representative or Programme Coordinator
• Representing ACF and ensuring coordination with partners, the authorities, agencies of the United Nations and NGOs in his/her sector, in collaboration with the Country Representative or Programme Coordinator
• Contributing to the process of selecting partners, formalizing partnerships and enhancing their capabilities (local NGOs, international NGOs, national authorities, private agencies etc…)
• Reinforcing the FSL capabilities of partners

Examples of tasks:

• Contributes to internal and external coordination meetings
• Represents ACF in forums or working parties in FSL and related areas
• Collaborates with the donor and its identified partners, as well as local authorities and other local stakeholders
• Presents project activities and objectives to the participants, communities, partners and local authorities

Assignment/Objective 5: Contributing to capitalization and technical development in his/her sector

The FS Program Manager is responsible for:

• Capitalization of program-related data and documentation of the achieved activities and its results
• Dissemination of the technical and operational expertise acquired in the course of the program
• Contributing to the upward transmission of data from the field level to contribute to ACF communications

Examples of tasks:

• Produces capitalization reports on the basis of existing formats
• Compiles all documents dealing with the essential techniques and methodologies involved in the projects (including the list of beneficiaries and distribution .) for capitalization and audit purposes
• Writes a handover report at the end of the mission
• Ensures that his/her superior is supplied with all essential documents for archiving in digital form
• Contributes to the sharing of experience (end of mission account, interview, internet site…)

How To Apply

Please send your application using the below link:

https://forms.gle/6crs6tnPptwdv3UGA

Contact of the recruitment at AAH Libya: recruitment@ly-actionagainsthunger.org

Only applications which will be submitted through the link will be considered.