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Finance Assistant – Tripoli

Position Title: Finance Assistant.

Field Site: Tripoli.

Position Reports to: Senior Finance Officer.

Date Needed: 1st November 2021.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

Note: Applications will only be accepted through Libya-recruitment@internationalmedicalcorps.org. Please email your CV as following: CV_”Your Full Name” indicating the subject, position, and location before submitting.

Job Summary:

The Finance Assistant (FA) is responsible for the day-to-day administrative and financial activities of the field sites and make sure that payments and supporting documents to the expenses are in compliance with donor requirements and IMC’s Financial policy and procedures.

The tasks include and are not limited to:

Financial Activities:

• Perform the monthly scanning of vouchers to be included in monthly scanning for submission to FCU Split Croatia.
  
• Maintaining and organizing the archived room.
  
• Maintain and update Country Office Authorized Signatory Card and Limit of Authority Policy.
  
• Liaise with the bank to collect statements, submission of checks and payments.
  
• Distribution of phone cards to expats on monthly basis.
  
• Follow up with the staff on the outstanding operational advances and ensure that they clear it within two days.
  
• Paying utility bills of Tripoli offices.
  
• Ensure all invoices attached to the vouchers are stamp “PAID”.
  
• Perform cash count every day by 3:30 PM and report the daily cash balance.
  
• Assist SFAO in providing documents for External Auditors whenever needed.
  
• Work closely with SFAO the audit Tot from FCU Split, Croatia.

Administrative tasks in day to day activities in the field:

• Perform the monthly scanning of vouchers to be included in monthly scanning for submission to IA Split Croatia.
  
• Perform other tasks assigned by the immediate supervisor.

Qualifications and Skills:

• Excellent Excel proficiency is a must.
  
• Administrative and accounting experience essential
  
• Strong English reading and writing skills are essential.
  
• Good organizational ability and time management skills.
  
• Excellent attention to detail.

Other Comments:

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Any other duties that may be assigned from time by supervisors.

Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps.

As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Applications will only be accepted through Libya-recruitment@internationalmedicalcorps.org. Please email your CV as following: CV_”Your Full Name” indicating the subject, and the position before submitting it.