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Finance Assistant

ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Resources Management Officer, and the direct supervision of the Finance Officer, and in close coordination with the resource management unit in all locations, the successful candidate will be responsible for the following tasks.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Maintain the petty cash account of the IOM Libya Office
• Process and support timely payments to suppliers and staff members through bank transfers or cash payments , including through following up with colleagues and responding to suppliers’/staff’s queries;
• Ensure all supporting documentation and approvals are obtained before proceeding the payment of vouchers submitted.
•  Maintain a filing system for vouchers and all other financial documentation;
• Prepare Funding Request for IOM Libya sub-office in Benghazi based on the upcoming anticipated expenses;
• Provide daily assistance to supervisors by ensuring proper internal controls of finance are in place;
• Liaise with IOM Libya staff in the Sub-Offices for the daily execution of the payments and increasing of efficiency of program implementation;
• Coordinate all accounting issues with other colleagues in the Finance Unit in Tripoli and Tunis offices;
• Provide general support to Benghazi Office Admin & procurment team in the absence of one of the team members.
• Perform such other duties as may be assigned;

EDUCATION

• Bachelor’s degree in business administration, Management, Finance, Accounting or a related field from an accredited academic institution with at least two years of relevant professional experience or
•  High school degree with at least four years of relevant professional experience

EXPERIENCE

• At least two years working experience in Accounting and Finance.
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Previous work experience with an international organization and NGOs dealing with refugees would be a strong advantage.
• Have enhanced Computer experiences especially in Ms Excel, Word and Outlook
• Experience in Time Management and planning for accounting cycles
• Experience in setting up internal record tracking

SKILLS

• Ability to pay close attention to details and work with minimal supervision
• Ability to work under pressure and meet deadlines
• Ability to work effectively and harmoniously with a team of colleagues

LANGUAGES

• Fluent written and spoken English and Arabic,

COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM COMPETENCY FRAMEWORK