Job Description

Oversee all aspects of general office coordination.
– Prepares official letters related to the formal documentation
– Maintain confidentiality in all aspects of client and staff information.
– Interact with clients, vendors and visitors.
– Open, sort and distribute incoming correspondence.
– Prepare responses to correspondence containing routine inquiries.
– Scan, file and retrieve organizational documents records and reports, and other department’s documents if anyone needed assistance.
– Coordinate and direct office services, such as records and petty cash.
– Maintain office calendar to coordinate work flow and meetings.
– Set up and coordinate meetings and appointments.
– Prepare agendas and make arrangements for committee, management or other meetings.
– Attend management, committee meetings or other meetings as requested in order to record minutes.
– Compile, transcribe and distribute minutes of meetings.
– Arrange travel arrangements for staff and board, including accommodations.
– Collect and maintain inventory of office equipment and supplies, while liaising with suitable vendors
– Arrange for the repair and maintenance of office equipment.
– Assists in special events, such as fundraising activities, job fairs and others
– Translate documents, including other department’s documents, from Arabic to English and vice versa
– Other duties as assigned by the general manager.

Work Experience 

– Computer literate and able to use Microsoft Office, Microsoft Outlook and the internet
– Knowledge of principles and practices of organization, planning, records management and general administration
– Ability to communicate effectively
– Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters,
calculators and copiers.
– Ability to follow oral and written instructions.
– Ability to work well either alone or as part of a team.

• Preferably with Medical Background

  hr@alfahealthcare.com