Job Overview

Business operations associate (CPCP) – Travel & Protocol – (2406763)

للتقدم لهذة الوظيفة عبر هذا الرابط فقط

APPLY ONLINE

Grade: G6

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): 1 year (subject to satisfactory performance and availability of funds)

Job Posting

: Aug 20, 2024, 12:47:58 PM

Closing Date

: Sep 5, 2024, 11:59:00 PM

Primary Location

: Libya-Tripoli

Organization

: EM_LIY WHO Representative’s Office, Libyan Arab Jamahiriya

Schedule

: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

Business operations associate (CPCP) – Position number 458437

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health priorities, sustainable development agendas and harmonized with the United Nations country teams and partners to improve health outcomes and progress towards achieving Universal Health Coverage.

DESCRIPTION OF DUTIES

1. Monitor on-going shipments, pipeline information, insurance claims and other data, identify and brief supervisor of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc and recommend solutions / corrective actions.

2. Initiate clearance process which includes but not limited to timely submission of requests with relevant Ministry upon receipt of complete documents of shipments procured internationally.

3. Evaluate quality, quantity and safety of the international shipments and arrange for their distribution and delivery.

4. Manage the local procurement process and follow up with relevant project officer (s) as well as with suppliers/service providers to ensure compliance with WHO guidelines and to achieve best value for money.

5. Generate and follow up on different POs i.e. Imprest and GES to accomplish assigned tasks.

6. Oversee the organization’s warehouses and ensure proper storage of received goods as well as accurate data entry in LSS to generate weekly and monthly reports.

7. Arrange for and ensure the timely delivery to local partners including INGOs, NGOs, and government departments.

8. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs and Government authorities. Follow up and ensure that goods are promptly cleared and delivered to the right recipients and that appropriate receipts are received.

9. Manage and supervise the office transportation system and overall fleet management; supervise all office drivers.

10. Collaborate with counterparts in different parts of the country to make sure unified and updated stock and inventory reports are correct at all levels.

11. Provide technical assistance in managing the supply warehouses used by WCO.

12. Provide regular and ad hoc reports on the progress and movement of shipments of goods.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in the field of supply/logistics/procurement. Valid driving license.
Desirable: University degree in business administration, logistics management or related field is an asset

Experience

Essential: At least eight years of related experience in the field of supply/logistics and/or procurement.
Desirable: Demonstrated experience in implementing supply chain management within the UN system or in the private sector.

Skills

· Sound organization skills.

· Stress and time management skills.

· Good knowledge of WHO systems, procedures and practices.

WHO Competencies

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

1. Teamwork

2. Respecting and promoting individual and cultural differences

3. Communication

4. Producing results

5. Fostering integration and team work

6. Moving forward in a changing environment

Use of Language Skills

Essential: Excellent knowledge of English and Arabic.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

– Very Good knowledge of Microsoft applications.

– Knowledge of ERP/Oracle applications is an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 24899 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level. (Senior Logistics Assistant – Travel & Protocol)
Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
1 -Your profile on Stellis is properly completed and updated.
2- All required details regarding your qualifications, education, training and experience are provided under relevant sections.
3- Your experience records are properly entered with elaboration on tasks performed at the time.
Enhanced WHO Global Competency Model:
https://www.who.int/publications/m/item/enhanced-who-global-competency-model

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO’s operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.