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Assistant Finance Officer

Grade

NOA 

National Professional Officer 

Reason

Regular > Regular Assignment 

2022-12-01-08:00 

November 23, 2022

Assistant Finance Officer Organizational Setting and Work Relationships The Assistant Finance Officer provides technical support with the processing of financial transactions, and monitors compliance with UNHCR and UN Financial Regulations and Rules. In operations that do not have a Project Control Officer at Country or Multi-Country level the Assistant Finance Officer must also perform oversight responsibilities with regard to the execution of projects. The incumbent directly supervises general service staff. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office. – Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets. – Review vouchers, including ABOD and project disbursements. – Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds; – Contribute to the preparation and processing of monthly accounts. – Provide financial status reports to supervisors. – Analyze and evaluate financial reports within the area of responsibility on a regular basis. – Maintain relationships with local bank at the transactional level. – Ensure that payments are effectuated by the monthly deadline. – Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances. – Conduct regular checks of petty cash and cash accounts. – Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures. – Prepare office-level financial expenditure reports submitted to the Regional Bureau or Headquarters. – Approve vouchers, including ABOD and project disbursements. – Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Accounting; Finance; Public Administratin Business Administration; Economics; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Internal Auditor (CIA) Certified Public Accountant (CPA) (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Excellent computer skills, in particular in MS Office applications. Excellent communication skills. Desirable Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS). Working experience with PeopleSoft/Oracle Financial modules. Functional Skills *IT-Computer Literacy *FI-Financial Accounting – Modified cash-based accounting as per international standards FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc) FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. 

– Managerial skills, previous experience in supervising staff is needed
– Budget analysis and monitoring
– Analytical thinking and problem solving
– Excellent knowledge of excel and Pivot tables
– Previous UN /UNHCR experience
– Awareness of UN / UNHCR Financial Rules and Regulations
– Organizational skills and prioritization ability 

Desired languages

Operational context

Nature of Position:

The Assistant Finance Officer reports to the Admin/Finance Officer based in Sub Office Tripoli. S/he will supervise and support two offices in two different locations as the office in the North comprises a Sub-Office in Tripoli whereas the incumbent will be based and a Field Office in Qobayat, to which the incumbent will provide Finance and Admin support.

In addition to the Finance responsibilities mentioned in the Job Description of this advertisement, the Assistant Finance Officer may carry out general administration duties, including travel, fleet management and building management.

The incumbent may directly supervise general service staff, so strong managerial skills are required.

Additional Qualifications

Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial Accounting – Modified cash-based accounting as per international standards, FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), IT-Computer Literacy 

BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Professions (Required) 

Certifications

Certified Public Accountant – Other, Internal Auditor – Other 

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing performance, Managing resource, Negotiation & conflict resolution, Organizational awareness, Political awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Functional clearance

This position requires Functional Clearance

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