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Administrator – Benghazi

The ICRC Delegation in Libya has a vacancy for:

Administrator

The position will be based in the Benghazi Sub Delegation

This position is open for Libyan nationality only.

The selected candidate will be responsible for the office management including direct supervision of Finance, Welcome and Premises units. The administrator ensures that finance and administrative procedures and policies are implemented and respected according to the institutional framework. The administrator also maintains close coordination with the finance and admin delegate in charge providing updates of relevant files/ information.

Main Responsibilities:

Finance:

• Make sure that all accounting documents are set as per the financial rules and regulations.
• Supports the heads of departments and management in analyzing financial reports.
• Liaises with Finance team in Tripoli and Libya support office regarding the fund’s request to ensure that the Sub-delegation has cash enough to run its operations.
• Ensures that the accountant prepares the dispatch of the accounting to the delegation in due.
• Responsible for monthly accounting closing; and internal control procedures in the sub-delegation.

Premises:

• Negotiates the rental contracts and participate in other contract negotiations as required by Rules on Financial Management (RFM);
• Ensures adequate premises setup and condition, including office equipment and furniture in accordance to the ICRC standard housing equipment and housing.

Welcome:

• Responsible on smooth flow for the reception of new arrivals of ICRC mobile and resident
• Oversees event planning and related hotel reservations;
• Maintains regular contacts with hotel management/ representatives and negotiates rates.

General administration:

• Briefs new resident and mobile staff on administrative procedures and ensure that they sign the relevant documents such as the Rules on Financial Management (RFM), housing policy, communication policy.

Information management:

• Distributes incoming letters to the concerned staff.
• At the request provides secretarial support to specific projects/files like drafting routine correspondence and ensuring that the Protocol is well respected.
• Prepares and sends the outgoing pouch, ensures the distribution to all concerned departments of the incoming mail from the other sites, and follows up the receipt acknowledgment of pouches.
• Translates documents from Arabic to English, and Vice Versa, when necessary.

Required background, skills, and experience:

• University degree, preferably in Business Administration, Accountancy or equivalent;
• 4 – 6 years Administration/Finance experience in a similar function;
• Excellent interpersonal, management, and coordination skills are a must;
• Proven capacity to work independently with initiative and common sense;
• Rigorous and trustful person, with exemplary.
• Excellent in management and negotiation.
• Very good computer skills.
• Fluent command in English and Arabic.

We offer a rewarding and enriching work opportunity in a humanitarian and international environment with initial training and on-boarding.

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Interested candidates with the required background and experience are invited to submit their application with 2 references to tri_recruitment@icrc.org before 10^th of November 2021, with the title in the email subject

“Administrator in Benghazi”

CVs not mentioning the position in the subject line, will not be considered.

Please attach your own motivation letter

Please note that only short-listed candidates will be contacted for tests and interviews