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Administrative Assistant

Vacancy Reference Number: RRF20-03

Position Title: Administrative Assistant – Female

Department: Administration

Reporting To: General Manager

Working Hours: 8:30 am to 4:30pm

Work Location: Tripoli -Libya

Administrative Assistant Job Summary

We are looking for a master multitasker with excellent communication skills and a positive attitude. Candidates should be able to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, and employees assisting in daily office needs and managing our company’s general administrative activities.

Join us and you will find AlwadiComs to be a rewarding and fulfilling environment.

Roles & Responsibilities:

·         Serves visitors by greeting, welcoming, and directing them appropriately.

·         Notifies company personnel of visitor arrival.

·         Informs visitors by answering or referring inquiries.

·         Directs visitors by maintaining employee and department directories.

·         Performing day-to-day administrative tasks such as filling and processing paperwork, prepare memos, letters and other documents that are required as well as ordering stationary supplies etc.

·         Set-up and maintain General Manager’s Office correspondence files and ensure safe custody and confidentiality.

·         Provides administrative support for the completion of documentation of Board agenda items

·         Organize travel arrangements for company personnel i.e. flights, hotel bookings etc.

·         Answer phone calls and direct calls to appropriate parties or take messages as well as sorting and distributing any incoming correspondence

·         Provide clerical support to other departments.

·         Communicating and following up with colleagues at all times.

Position Requirements:

·         Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures

·         Sufficient knowledge of computers and office applications; especially MS Word, MS Excel, MS Outlook and MS PowerPoint

·         Basic command of English (spoken and written) is preferred

·         Must have the ability to edit correspondence in both Arabic and English

·         Minimum one year experience is required

·         Able to communicate effectively with others

·         Ability to prioritize tasks

·         Efficient in time management.

·         Desire to self-develop

·         Punctual, committed and key delivery of work

Please submit your CV to vacancies@alwadi.ly ,if you think you are a suitable candidate and meet all of the requirements for the vacancy.

 Email Subject MUST include Position title and vacancy reference No.

Our Company Website: http://alwadi.ly/

Our Facebook Page: https://www.facebook.com/AlwadiComs/

Closing Date: 22nd of Jan 2020