1847 views32 applications

ADMINISTRATION OFFICER – Tripoli

JOB ADVERT

TITLE: ADMINISTRATION OFFICER ( FIN & HR )

PLACE: Tripoli- LIBYA

This position is open to Libya national only and no double job

JOB CONTEXT

Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details about the organization: http://www.handicap-international.org/ 

Type of contract: FIXED TERM

GLOBAL OBJECTIVE OF THE POSITION

At his/her assigned project level, the admin officer supports his/her line-manager in processing accounting operations, following-up Human Resources issues, implementing and supervising.

In particular, he/she lends support to carrying out urgent activities and the filing and archiving of official and/or internal documents.

He/she organizes the schedule and supervises the cleaners.

RESPONSIBILITIES

1. Administrative management of personnel:

• Welcome and participate in administrative briefing of new personnel
• Assist the admin manager for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Handicap International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the project
• Issue pay slips and supervise payment of salaries after approval by the admin manager
• Pay taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the project
• Participate in the application of policies relating to salaries and benefits for Handicap International

2. Treasury / accounting / management

• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the project
• Participate in audits or any checks issued by partners or head office, at the project level
• Participate in the consolidation of budget follow ups and cash forecasts at the project level
• Monitor due dates for payments of contracts managed by the liner managers
• List liquidity needs in concert with the admin manager
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Record budgetary transfers and keep accounting codes
• Verify, before recording, that records conform to regulations and procedures of Handicap International
• Translate accounting documents if necessary
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to HI procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information

HIERARCHICAL  AND FUNCTIONNAL RELATIONSHIPS

Line manager: Administration Manager

Supervision:  

• Cleaner

REQUIRED PROFILE

The successful applicant must meet the following requirements:

• Diploma in Finances, Management or related domain
• At least 2 years of professional experience in humanitarian and/or development context
• At least 1 year mandatory on a similar position
• Good stress management
• Resistance to pressure
• Analytical capability
• Organized and methodical
• Reliable
• Strong sense of responsibilities
• Strong listening and empathy skills
• Ability to adapt, manage priorities and be pragmatic
• Diplomatic and with a sense of negotiation
• Good communication skills
• Honesty and rigor
• Excellent communication skills and ability to convey positioning and values of the organization
• English mandatory (oral and written) ; Arabic knowledge is a strong asset

Please send your CV and cover letter by email to recruitment-tripoli@Libya.hi.org with the subject reference “ADM-OFF-TRIP”

Application with CV only will not be considered.

Application closing date is 23 February 2020

Only short-listed candidates will be called for an interview and testing.

“Handicap International is an equal opportunity employer”

“Apply at Handicap International job offers is free of charge”