Job Description

• Assisting in identification of office needs and is responsible for office equipment/utilities maintenance and office supplies procurement in cooperation with involved employees. Settlement of permanent advance payment to be spent for administration expenses.
• Contacting vendors to provide employees with services such as lunch, accommodation or transportation. In case of absence of Administration Manager purchasing office equipment, furniture and other assets according to Purchase Orders approved by GM.
• Assisting in coordination of personnel movement (arrivals, vacation trips, training trips, etc.) in terms of obtaining proper visas (Libyan and other) and other required permissions, especially providing Libyan employees with documents required for Schengen visa, i.e. business invitation and travel insurance policy.
• Cooperating with PR Specialist in preparation of necessary applications for visas and other official permissions.
• Translating incoming and outgoing correspondence and other company documents (policies regulations, invoices, faxes, offers, etc.) transferred to him by General Manager or Administration Manager into English, Polish and Arabic. Cooperation with external providers of translation services and supervision of their performance.
• Supervising secretary and receptionist in translation of regular documents (invoices, faxes, offers, letters of intent, orders etc.).
• Carrying out other works and duties related to his positions and assigned to him by his supervisors.

Benefits

• An employment contract in an international company.
• Possibility of professional development on a foreign project and work in the ORLEN Group.
• Competitive salary and additional bonuses, awards and benefits.

Job Requirements

• Libyan national.
• Very good command of English and Arabic, both written and spoken. Knowledge of Polish language will be an advantage.
• Very good knowledge of Microsoft Word, Excel, Power Point and other apps.
• Ability to work under pressure and to deadlines.
• Professional experience: minimum 5 years of work experience.
• Bachelor’s degree in HR, Administration, Management or similar will be an advantage.
• Strong interpersonal and analytical skills, good ability to prioritize daily tasks, goal-orientation, can-do attitude, ability to demonstrate and take initiative.

How To Apply

Candidates applying for this position are asked to send their CV, cover letter to the following address: recruitment@exceedo.pl .

Please include “Administration & HR Specialist” in the subject line of your email.