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Executive Secretary

JOB TITLE:                  Executive Secretary II

DEPARTMENT:                         ICT

REPORTS TO:              Head of Department

RESPONSIBLE FOR:    None

LOCATION                   Head Office                              WORK MODE   8:00-15:30 (5 Days)

OBJECTIVES OF JOB

The purpose of this job is to take responsibility for all administrative jobs concerning the ICT department. Furthermore, she shall relieve the technical team by taking over simple IT specific jobs.

Main duties & responsibilities

• create purchase requisitions (PRs) in coordination with the direct supervisor

• ensure proper purchasing process and follow up with relevant stakeholders

• keep inventory database up-to-date and report minimum stock

• coordinate and organize internal and external meetings

• transcribe minutes from meetings

• draft, collate and distribute correspondences

• maintain and order office supplies

• coordinate travel arrangements between stakeholders (employee and travel section etc.)

Skills and qualifications

• high diploma having min. 3 years’ experience as administrative assistant

• good English writing and speaking skills

• proficient computer skills (Windows, Office applications especially Outlook)

preferred qualifications

• High diploma in ICT, business or Finance

• Basic knowledge using SAP

• Previous experience in report writing

• Min. intermediate English language certificate

Soft skills

• Well organized, strong organizational and planning skills

• Good communication and time management skills

• Willing to learn and develop.

Applications:

• Closing date for this vacancy 14/04/2023.

• Applicants must indicate the position they are applying for in the subject of their email.

• C.V.s must be sent to jobs.hrlibya@gmail.com

• Unfortunately, we will not be able to acknowledge applications, but will contact those selected for interview directly.