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Procurement Associate

Job title:                                                  Procurement Associate

Level:                                                        GS-6

Position Number:                                  00160308

Location:                                                  Tripoli, Libya
Full/Part time:                                        Full

Fixed term/Temporary:                       Fixed Term

Rotational/Non Rotational:               Non-Rotational

Duration:                                                 One year – renewable

The Position:

The position provides functional support in procurement services under the guidance and oversight of UNFPA Country Office (CO) senior management. The position may require to supervise the other junior administrative and support staff.

You will report directly to the International Operations Manager.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Main Tasks and Responsibilities:

• Prepare in consultation with respective programme staff an annual procurement plan in line with approved workplans, guide to develop detailed specifications of equipment and supplies to be procured, and terms of reference for professional services.
• Prepare and consolidate CO procurement plan in consultation with programme team and upload data on online procurement planning tool on time.
• Coordinate with programme and operation colleagues for the provision of goods specifications and service ToRs for the timely provision of goods and services.
• Assist and draft solicitation documents like RFQs, ITBs, EoIs or RFPs as per UNFPA procurement procedures.
• Issue Purchase Orders for the provision of goods and services by vendors, consultants, and staff.
• Create/update vendors in ATLAS through vendor portal.
• Prepare, submit and coordinate with UNDP for the approval of procurement cases through UNDP Contract, Asset and Procurement Committee (CAP).
• Work closely with UNFPA CAP and country office procurement committee.
• Work closely with government, clearance and forwarding agent for custom clearance, storage and inland transport for goods and equipment procured by UNFPA.
• Assist in designing of dignity Kit, conduct market research and complete timely procurement
• Ensure timely update of order tracking system (OTS) and liaison with UNFPA finance branch to ensure all inventory items adequately reflected in shipment tracker

Qualifications and Experience

 Education: 

High School education is required. University degree. Certificates, Training in procurement is an advantage.

Knowledge and Experience:

• Minimum of 6 years of relevant experience in procurement and administration is required.
• Proficiency in current office software applications and corporate IT systems.
• Prior experience in working with ERP financials is an advantage.
• UN common system experience is desirable.

Languages:

Fluency in both written and spoken English and Arabic

Important note:

Interested applicants MUST use the below link to apply for their applications to be considered. Please DO NOT send CV’s via emails.

To apply:

Please use below link, register to be able to apply.

https://erecruit.partneragencies.org/psc/UNDPP1HRE/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=32685&SiteId=1&PostingSeq=1