Procurement Analyst – Libyanjobs – موقع التوظيف الليبي

Job Overview

Procurement Analyst

Tripoli (LBY), Libya

Job Identification

2168

Locations

Tripoli (LBY), Libya

Posting Date

01/26/2022, 03:13 PM

Apply Before

02/23/2022, 06:59 AM

Job Schedule

Full time

Agency

UNDP

Grade

NOB

Vacancy Type

Fixed Term

Practice Area

Crisis management / Country Management Support

Bureau

Regional Bureau for Arab States

Contract Duration

1 Year

Education & Work Experience

Master’s Degree

Other Criteria

2 years (Master’s degree) or 4 years (Bachelor) of relevant experience at the national or international level in procurement management

Required Languages

Proficiency in oral and written English and Arabic languages

Vacancy Timeline

4 Weeks

Mobility required/no mobility

no mobility required

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Libya is working rapidly to respond to several crises in Libya by formulating and implementing projects that help stabilize the country and instill trust and confidence amongst communities, and between communities and the government. The UNDP Libya Country Office (CO) has made strong commitments to international donors, its Libyan counterparts and citizens to help restore and improve public services; enhance the effectiveness and reach of existing public institutions; expand civic engagement and participation in political and development processes; increase economic opportunities in a more diversified economy; strengthen social cohesion, support elections, reconciliation and politic dialogue initiatives; and contribute to stability throughout the country to ensure development gains.

In this context, the UNDP Libya is rapidly responding to the situation in Libya. To this end, the Country Office is strengthening its internal capacities through an enhanced recruitment approach and re alignment of its programmatic offer in a bid to respond to the needs and priorities of the country. It is envisaged that this support will provide timely, cost effective, integrated and dynamic solutions for the delivery of much needed services under a rapidly changing context in the country thus ensuring smooth business continuity and sustainable development.

Under the overall guidance of the DRR-Operations and direct supervision of the Procurement Specialist, the Procurement Analyst is responsible for effective delivery of procurement services to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with the operations, program and project teams in the CO, UNDP HQs staff, other UN agencies and Government officials, to successfully deliver procurement services.

Duties and Responsibilities

Elaboration and implementation of operational strategies
Management of procurement processes
Introduction and implementation of sourcing strategy and e-procurement tools
Control of CO Assets
Logistical Services

Facilitation of knowledge building and knowledge sharing

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Supply Chain, control of the workflows in the Procurement Unit.
Elaboration and implementation of cost saving and reduction strategies.
Implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Manages and guides procurement processes for CO, NIM/DIM projects, UNCC and at the request of other Agencies focusing on achievement of the following results:

Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
Management of procurement contracts.
Analysis of requirements and synthesis of proposals for cost saving and reduction strategies.
Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
Implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UNCC, introduction of joint procurement for the UN Agencies in line with the UN reform

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality, and performance measurement mechanisms.
Management of e-procurement module.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on Procurement.
Synthesis of lessons learnt and best practices in Procurement.
Sound contributions to knowledge networks and communities of practice. Timely follow up of bank reconciliation in co- ordinations with GSSU , including documented review of exceptions.
Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
Timely preparation of monthly cashflow forecast. Liaison with UN Agencies to obtain estimate of their cash requirements.
Role as cashier for cash disbursements made on site

Ensures facilitation of knowledge building and knowledge sharing in the CO and guidance to all stakeholders on financial matters focusing on achievement of the following results:

Organization/conduct of training for the operations/programme/projects staff on financial management and RBM.
Synthesis of lessons learnt and best practices in Finance.
Sound contributions to knowledge networks and communities of practice.

Competencies

Core

Achieve Results: LEVEL 2: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 2: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 2: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 2: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination : LEVEL 2: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 2: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 2: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Contract Management : Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement management: The ability to acquire goods, services or works from an outside external source
Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Stakeholder management : Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Sourcing : Ability to find, evaluate and engage suppliers of goods and services

Required Skills and Experience

Education

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics, Logistic or related field is required.
A Bachelor’s Degree will be given due consideration with additional 2 years of relevant work experience in lieu of Master’s Degree
Procurement Certificate (CIPS II) is an asset.

Experience, Knowledge, and Skills

2 years (Master’s Degree) or 4 years (Bachelor) of relevant experience at the national or international level in procurement management.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems.
Experience in Logistics Operations management is preferable,
Experience with the UN system is an advantage

Language Requirements:

Proficiency in oral and written English and Arabic Languages

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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