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Administrative Officer

Project Background:

The Libya Local Governance and Civil Society (LGCS) Activity will support the foundation of a more unified Libyan state by prioritizing local-level activities that foster stability and accountable governance while reinforcing positive linkages among the national government, subnational government administration, and citizens. LGCS works to increase the Libyan Government’s ability to deliver essential services and promote stability. It seeks to help citizens engage in public dialogue, prioritize resources, and develop initiatives to hold government accountable. To achieve these goals, LGCS will center its activities around four objectives:

1. Strengthen the capacity of targeted municipal institutions to deliver services and be more responsive to citizen needs
2. Empower Libyan citizens, civil society organizations, private sector, and other stakeholders with the skills and capability to advocate for government institutions to deliver on their mandates.
3. Encourage coherence of national and subnational government policy, systems, and coordination through pilots advancing targeted policy reform. Strengthen national and subnational decentralization policies, systems, and, and coordination
4. Inform Programming through a robust learning and analysis agenda

Purpose:

The Administrative Officer will be responsible for a variety of administrative, inventory, security related tasks, HR and office support duties with guidance from the HR & Office Manager and Director of Operations.

Responsibilities and Key Tasks:

• Assist HR & Office Manager with HR related tasks including filling, coordinating interviews, assisting in recruitments and other tasks.
• Responsible for a variety of administrative tasks, coordinating vendor petty cash payments, requesting and distributing staff communication allowance, and overseeing office visitors’ access and ensuring guards are following DAI office access policy.
• Work with technical and support staff to ensure smooth administrative processes
• Maintain a tracking system for all project consumable assets.
• Assist the procurement team with incoming procured commodities and ensure they are well stored in the office premises or DAI warehouse.
• Assist with branding equipment with USAID logos and tag items with LGCS inventory asset tags.
• Assist HR & Office manager with conducting physical inventory checks.
• Arrange all project transport needs for workshops, meetings and site visits
• Maintain the project library, setting up new files as necessary and ensuring that documents are filed appropriately on a regular basis
• Responsible for maintaining the project correspondence system and maintain filing and other office systems
• Support in arranging travel schedules and related logistics
• Coordinate supply and maintenance of office facilities
• Assist in processing financial requests-payment requests, travel advance, petty cash etc.
• Perform security related tasks including managing office guards, liaising in-country travel requests, conducting security assessments as required.
• Other tasks as assigned.

Qualifications:

• At least 5 years of professional experience required. Experience in office administration, operations, security, finance, or a related field preferred.
• Security experience and knowledge preferred.
• Bachelor’s degree (or equivalent) in related field of study.
• Experience with international donor-funded projects or international organizations preferred.
• Excellent organizational skills and attention to detail, ability to prioritize and manage multiple tasks.
• Availability to travel within Libya when required.
• Oral and written fluency in English and Arabic.

Location and Reporting:

The Administrative Officer will be based in Tripoli, Libya and will closely work with the HR and Office Manager.

How to Apply?

Interested applicants should submit their CV and cover letter to Libya@dai.com with email subject title “Administrative Officer”